Environmental Health & Safety Committee Coordinator

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Position Summary:

Florida Atlantic University is seeking an Environmental Health & Safety Committee Coordinator - Boca Raton, FL.

The Office of Environmental Health and Safety seeks candidates for the EHS Committee Coordinator position. Under the direction of the Director, Environmental Health and Safety, this position conducts activities to administer the various committees hosted by the department, including the Diving and Boating Board, University Safety Committee, Radiation Safety Committee, and the MRI Safety Committee.

Summary of Responsibilities:

• Responsible to the Director, Environmental Health and Safety for managing, processing and facilitating administrative operations of the day-to-day committee functions under Environmental Health and Safety.

• Coordination of all committee meetings including (but not limited to), online meeting platforms, conference room scheduling, coordination of IT needs, meeting set up and tear down, training workshop coordination, and assisting with all office administration responsibilities related to these committees.

• Provide support to the committee chairs associated with committee business as needed.

• Responsible for preparation of committee minutes, coordination of agenda items and timely distribution of materials to members.  Facilitating all meetings and logistics for thorough review of protocols and other materials by members.

• Coordinate coverage of duties when out of the office to maintain a continuous workflow. Informs Director, Environmental Health and Safety and staff of issues raised by the committees or investigators as necessary to maintain efficient and effective lines of communication.

• Assist in data analysis of monthly statistics. Assist the unit in providing metrics on an ongoing basis for management analysis.

• Assists in developing policies and procedures related to the internal operations of committee coordination within EH&S. 

• Assist students, faculty and staff in preparing protocols for submission to the committees and for pre-screening applications for completeness, accuracy and adherence to the requirements of the regulations as well as University policies.

• Responsible for establishing and maintaining logs and files. Assuring that proper documentation is filed regarding training certificates, approved protocols, and all other required office documentation.

• Coordinate the administrative review process. Coordinate daily workflow of committee protocol reviews. Review new protocols, delineate revision requirements, review investigators' responses, prepare and review committee correspondence, elicit reviewers' assistance or refers to Director for decisions.

• Responsible for quality assuring protocol files after final approval is issued and before filing. Maintain files for accuracy and completeness of file documentation of all actions.

• May include other clerical responsibilities, special projects and other duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications/Skills:
Demonstrated experience of delivering effective results in academic and/or research institutions.
Ability to understand Federal, State and University rules and regulations related to the various committee functions.
Experience working in higher education with a focus on committee support to perform the essential functions of the position.
Ability to demonstrate effective committee support skills and speak about effective experiences.
Ability to communicate effectively and in multiple formats (spoken and written) to a diverse audience in a clear and succinct manner.

Salary:

$60,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

EH&S: Environmental Health and Safety - Administration

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.
Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-04-29

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.