Enrollment Event Coordinator

About Bellarmine University:

Bellarmine University is a dynamic, growing university with a strong liberal arts focus in the Catholic higher education tradition and a bold vision for the future. Bellarmine has undergraduate and graduate enrollment of approximately 3,200 students and continues to add new academic programs while maintaining small class sizes and personal attention to students. Bellarmine is listed in the Princeton Review's Best 387 Colleges and is recognized as a top U.S. university in rankings published by U.S. News & World Report and Forbes. In a survey by The Princeton Review, students praised Bellarmine as a place that is "welcoming to every single person and makes an effort to include everyone." Bellarmine students, faculty and staff engage in more than 25,000 cumulative hours of service each year, in Louisville and around the nation and world.

SmartAsset ranked Louisville among the top 25 U.S. cities for best work-life balance, while workplace insights platform kununu.com named Louisville one of the top five U.S. cities for happy employees. Glassdoor recently recognized Louisville as one of the top 15 cities for jobs, based on hiring opportunity, cost of living and job satisfaction. ZipRecruiter calls Louisville a top 10 city for job seekers, thanks in part to its central location and low unemployment. Louisville is within a day's drive of two-thirds of the U.S. population.

Deeply embedded in the heart of Louisville, Bellarmine is an engaged partner expanding learning opportunities, enhancing career networks and economic growth, and advancing equity and quality of life for its neighboring communities. By connecting the campus, the community, and the curriculum through engaged scholarship and action, we enhance social and civic engagement, including faculty, staff, and student-led, asset-based initiatives.

Bellarmine is committed to core values of diversity, equity, and inclusion. Bellarmine will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of its increasingly diverse community and supporting them to achieve their full potential.

Bellarmine is an affirmative action and equal opportunity employer and encourages applicants with diverse backgrounds to apply.

Job Description:

The Enrollment Event Coordinator will be responsible for developing operational strategy and oversight for all recruitment events and programs hosted by the Division of Enrollment, Marketing and Communication. Effectively planning, organizing, administering and delivering recruitment events in an effort to showcase the impact of a Bellarmine education. Reporting to the Manager of Campus Visits, the Enrollment Event Coordinator be responsible for events for all prospective student types, graduate, non-traditional and first-year students. The events can include virtual informational sessions, on-campus open houses, orientations, large group visits and conferences.  

Primary Responsibilities: 

• Plan and execute on campus and off campus events and programming;
• Reserving space, finding venues, intercampus communication with catering, technology support and facilities management;
• Working with relevant departments to execute all details for events, including faculty, staff and community members;
• Managing relationships with vendors;
• Planning timelines and setting events organizational calendar in advance;
• Mange the event budgets, projections and evaluations for all events and sessions;
• Work directly with Enrollment Communication and Marketing to develop event marketing, promotional materials and develop timelines for invitations, internal and external;
• Oversee the student ambassador program and other student organizations that support events. 

Secondary Responsibilities: 

• Present information to prospective students visiting campus;
• Coordinate individual visits and manage tour guides as needed, when Manager of Campus Visits needs support;
• Assist with travel arrangements for Division, as needed;
• Assist with the selection, training, scheduling of student support;
• Maintain campus visit managed spaces, including Welcome Center, meeting rooms and visit showrooms. 

Requirements:

• Bachelor's degree 
• Two to three years of experience in events management with a proven track record of successful planning and programming;
• Ability to perform multiple tasks in a dynamic environment;
• Proficiency in Microsoft PowerPoint, Excel and Word required;
• Ability to supervise students;  
• Ability to work effectively in a team environment;
• Excellent customer service, interpersonal and communication skills;
• High level of initiative and exceptional problem-solves skills with ability to provide creative solutions and utilize diplomatic skills with minimal supervision;
• Must have evening and weekend availability for events and programs; 
• Ability to work accurately and efficiently and keep track of numerous projects simultaneously;
• Must be detailed oriented.   

Preferred Qualifications:  

• Experience in higher education and enrollment/admission;
• Experience working within a CRM system. 

Additional Information:

Bellarmine University is committed to core values of diversity, equity and inclusion and embraces diversity in our workforce among members of faculty, staff and administration. We remain committed to affirmative actions, policies, procedures and attitudes necessary to continue to build and retain a diverse and equitable workforce. We will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of our increasingly diverse community and supporting them to achieve their full potential. As part of Bellarmine's commitment to diversity, equity and inclusion, we will seek to ensure that all aspects of employment, including recruitment, selection, job assignment, training, compensation, benefits, discipline, promotion, layoff and termination processes remain free of discrimination based upon race, color, national origin, religion, sex, age, creed, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other protected class.

Application Instructions:

Please submit a cover letter. resume, and contact information for three professional references.