Employment & Records Employee

Title: Employment & Records Employee
Employee Classification: Student Help Regular
Division Name: Finance and Planning
Department: Human Resources

Human Resources provides a variety of services to the University community. This position supports the employment area of HR by handling personnel filing, alphabetizing, matching up of contracts, trips to the warehouse, receptionist/phone duties and special projects.

This position works independently with little supervision. Most responsibilities of this position are time sensitive.

$14.00/hour

Time management skills, excellent oral and written communication skills, the ability to maintain confidentiality, self-motivation, attention to detail, and excellent organizational ability are essential.

Must be available to work (M-F between 8a-4:30p) 10-15 hours in the spring and fall and 10-25 hours in the summer.

- Prefer applicants majoring in Human Resources, Business Administration, or a closely related field
- Be available to work during all academic breaks, including summer.
- Prior office experience

Hours are between 8:00am-4:30pm Monday through Friday, starting in the summer with the opportunity to continue in the fall.

Must be able to complete the following with or without a reasonable accommodation:
- Retrieve files on the top and bottom shelves.
- Quickly able to correctly alpha sort paperwork and employment files.
- Able to efficiently understand a packet of employment paperwork to be able to organize in the appropriate file correctly.

May 2024

Resume, Cover Letter, Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

When uploading your work availability, please give the hours you are able to work Monday through Friday for the hours between 8:00 a.m.-4:30 p.m.
You may be asked to come in for an assessment test to further determine if you are qualified for the position.

Rhonda Lovell
[email protected]

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383 . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311 .