Employee Onboarding Payroll Data Clerk

The Employee Onboarding and Payroll Data Clerk Performs a variety of routine office/clerical duties such as filing, coding, posting, and typing. May require keyboard skills and elementary knowledge of word processing, spreadsheet, or database programs. Generally, requires 6 months to 1 year of office experience. Does not require payroll or accounting knowledge. Works under close supervision. Uses knowledge and skills obtained through training to assist in the ongoing support of the employee onboarding and payroll processes.  

ESSENTIAL FUNCTIONS: 

The Employee Onboarding and Payroll Data Clerk performs the following essential functions: 

• Provide customer service functions by answering employee requests and questions. 

• Works in unions with Managers, Benefits Specialists and external Payroll team to provide employees with comprehensive onboarding and payroll support.

• Assists with outbound internal communication of incomplete paperwork and any corrections needed during the onboarding setup process to streamline field touch points for a quicker resolution.

• Develops and maintains understanding of Ultipro/UKG and other internal systems.

• Processes employee onboarding, per local, state, and federal requirements.   

• Enters all necessary data into HRIS, ATS, and Payroll platforms.

• Responsible for new hire reporting to the different states and managing E-verify.

• Supports employees and internal departments to resolve a variety of issues pertaining to onboarding and payroll, navigating the portal and troubleshooting basic level tech issues.

• Assists the payroll team with managing all responsibilities associated with compensating the Institution’s employees, which generally includes multi-state payrolls for exempt and non-exempt employees, processing payroll schedules, time tracking, understanding accounting for payroll liabilities, supervision of deducting and processing federal and state tax withholdings, reconciling time off banks and company-offered benefits and deductions.

• Performs other duties as assigned. 

EDUCATION, EXPERIENCE AND TRAINING: 

• High School Diploma, associate degree in human resources, business, accounting, administration, or related field preferred

• 6 months work experience relevant to the assignment of work. 

• Strong communication and interpersonal skills with the ability to work effectively with external vendors, potential job candidates and internal employees. 

• Proven ability to work under pressure while maintaining a positive team attitude. 

• Strong verbal and written skills.