Emergency Management Coordinator/Planner

General Description:
This position oversees all phases of emergency management at various campuses and any off-campus locations. This position provides support and collaboration on College-wide emergency management preparation and campus readiness to ensure compliance with Federal and state laws and regulations, as well as College initiatives, policies and procedures.
Duties and Tasks:

• On a 24/7 basis, coordinate response and recovery efforts to campuses before, during and after an incident or planned event. Respond directly to the incident/event as necessary or directed.
• Serve as a liaison to faculty, staff, and students on assigned campuses, and local governmental agencies, community organizations, or others to explain and provide technical assistance on emergency management program specifics, planning and preparedness, and requirements.
• Meet with campus/college leadership regularly to ensure open communications on planning and procedures to assure that college employees and organizational units are ready to respond in practical, productive ways to emergencies and to ensure compliance with mandated Federal, state, and college emergency management regulations.
• Provide review and compliance assurance with emergency management activities including but not limited to Governor’s Executive Orders, Clery Act, College policies and procedures and other related emergency management responsibilities.
• Coordinate, create and maintain all OEMS planning documents specifically related to the College Continuity of Operations Plan (COOP), the College Emergency Operations Plan (EOP), the College Crisit Communication Protocols (CCP), and the College Emergency Action Plan (EAP).
• Work closely with the Emergency Management Coordinator/Trainer to determine compliance, delivery and after-action reporting. Prepare updates/changes to emergency plans accordingly.
• Prepare reports of findings and recommendations, as well as justifications for changes, to the Director of OEMS. Represent the College on committees and/or outside groups that further the development of emergency preparedness and planning.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Solid understanding of emergency management procedures and planning processes and technologies and the ability to implement and improve a broad-based, practical, and effective emergency management program and planning documents.
• Ability to effectively and appropriately relate, network and communicate with senior executives, Administrative Council, College governance, and College employees at all levels, as well as with external offices and agencies such as the Virginia Department of Emergency Management, local emergency management offices, FEMA, and the Department of Homeland Security.
• Ability to collect, organize, retain, analyze, and produce information related to emergency management and emergency response.
• Ability to communicate and work effectively during high stress situations.
• Ability to make effective presentations to large and small groups.
• Ability to prepare technical reports.
• Ability to recognize training, exercise, and planning deficiencies and correct deficiencies in collaboration with other OEMS personnel.
• Ability to understand the mission and strategic direction of the College.
• Ability to use, and to assist others in using, traditional or advanced planning, training, and exercise techniques for assessing needs and formulating responses.
• Ability to use technology to work and communicate remotely or from the Emergency Operations Center.
• Ability to work well in teams.
• Ability to be flexible and work with minimal direction.
• Excellent English speaking and writing skills and effective communication skills.
• Ability to obtain Homeland Security Exercise and Evaluation Program (HSEEP) certification within one year of hire.
• Ability to obtain Virginia Emergency Vehicle Operator Certification within one year of hire.

• Certification and/or coursework in the Emergency Management Institute’s Advanced Professional Series (APS).
• Certification in the FEMA Professional Development Series (PDS).
• Completion of IS 100.c, 130.a, 200.c, 201, 360, 363, 700.b, 800.d, 300, 400.
• Complete the Emergency Vehicle Operator Course (EVOC) within the first six months of employment.
• Experience in creating and developing emergency management plans, especially Continuity of Operations Plans, Emergency Operations Plans, and Emergency Action Plans.
• Experience in emergency management, homeland security, law enforcement, fire and/or EMS.
• Experience in delivering emergency training and exercises.
• Pass a background investigation.
• Pass the Criminal Justice Information Services (CJIS) background and training.
• Valid driver’s license.

• Certified Emergency Manager (CEM).
• Experience in designing, planning, implementing, and coordinating emergency management programs for a large diverse organization.
• Training and/or experience in emergency response and/or preparedness.
• Experience working in a higher education environment.
• Experience in developing emergency training and exercises, as well as grant writing and management.
• Experience in one or more of the following emergency management areas: mitigation, response, continuity of operations, recovery, and/or preparedness.
• Experience in public agencies or working with public agencies.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.