Education Coordinator

Job Summary:

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver—one of America’s most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

Key Responsibilities:

• Strong organizational skills and ability to be flexible in managing events
• Managing all related medical student education program files, student grading, and reporting requirements to assure compliance with University policies for 3rd and 4th year medical students
• Managing the 7 Fellowship programs within the Department including correspondence with fellows and fellowship candidates, maintaining the candidate and fellow database, arranging for interviews, etc. (Neuro Critical Care, Endovascular Neurosurgery, Stereotactic and Functional, Spine, Pediatric, Skull Base, Neurosurgical Oncology)
  • Oversight of finance and budget related to the Fellowship Programs
• Assist Education Manager with Residency Program oversight
  • Quarterly Evaluation Completion
  • Completing verifications
• Maintain upkeep of licensing, memberships, and credentialing for fellows, and physicians within the department
• Overseeing all aspects of the Department’s master annual education and research schedule and outside special education offerings run by faculty of the Department
  • Coordinate Department Grand Rounds, monthly Department Research meeting, and weekly educational conferences
  • CME Coordinator for Brain Tumor Conference and Grand Rounds
  • Manage guest speaker invitations for Grand rounds, scheduling of lectures, and all aspects of travel for visiting professors both clinical and research.
  • Develop and disseminate event communication (email announcements and flyers)
  • Maintain Department calendar
  • Coordinate international observers, Tanzania and others as requested
  • Shadowing clinical faculty-over 18 is required-12 hours/year/person-coordinate and track these volunteers
• Purchasing for department events following fiscal policies
• Ensure Call schedules are entered into excel and Amion in a timely manner and updated as needed
• Maintain close relationship with Research and Education team members to coordinate Event schedules
• Support Endovascular Program and its faculty and staff in administrative tasks
• Cross coverage for other administrative staff as requested
• Other duties as assigned

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Neurosurgery at CU is a dynamic, rapidly growing educational enterprise, and we are one of the largest Departments of Neurosurgery in the western United States. Currently the Department encompasses 4 teaching institutions: University Hospital, Colorado Children’s Hospital, the Colorado VA Medical Center and Denver Health and Hospitals, with all but the latter now located on the new 225 acre Anschutz Medical Campus in Aurora.  The Anschutz Medical Campus, is a truly state-of-the-art center for education, clinical programs, research and innovation Our current faculty includes 25 Neurosurgeons, 3 Neuro-critical care Intensivists, an ever-growing division of Interventional Neuro-radiology, 5 Neuropsychologists and 4 full-time dedicated research PH.D.’s.  Within the Department are nine programs of excellence, offering unrivaled educational opportunities for our Residents and Fellows. We, at the University of Colorado, are dedicated to providing state-of-the-art care not only to the patients of Colorado, but to our region and to the nation. 

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in field related to business, healthcare administration, finance, or higher education., or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis
• 2 years of professional experience working with fellowship or residency programs

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• At least four years experience at an academic institution.
• Experience working with fellowship programs within a higher education environment.
• Experience preparing budgets and ensuring accurate billing processes
• Experience overseeing and managing events and programs.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Proficient knowledge and working experience of the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Strong and demonstrable organizational and time management skills; ability to meet multiple deadlines and manage interrelated and/or complex issues or transactions.
• Strong communication skills and ability to interact effectively with different personalities  

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     College Diploma/Official Transcripts

4.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Krystin Martinez, [email protected]  

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 31, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $51,525 - $63,000.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .