Editorial Coordinator

This is a 3-year fixed term position.

Stanford Libraries seek an Editorial Coordinator to support the Stanford University Libraries publishing imprint. Stanford Libraries books showcase the Libraries’ extraordinary collections, making them visible to people across and beyond campus. We publish exhibit catalogs, annotated bibliographies, scholarly texts, essays and poetry, and keepsakes and miscellanea.

The Libraries values  are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant.  We are seeking a team member who is ready to share their skills and perspectives.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Position:

Reporting to the Editor-in-Chief, the Editorial Coordinator supports all aspects of publishing at Stanford Libraries. This is an exciting opportunity to engage in the full breadth of the publishing process, from assisting in the development of manuscripts to reviewing rights and permissions, preparing files, and tracking the production process, planning promotional efforts, and facilitating distribution.

The ideal candidate will be flexible, agile, collegial, good at setting priorities and adapting to changing needs, and passionate about making books. This is a 3-year term position.

Under direct supervision, assist with the publication of print and digital books that showcase the Stanford University Libraries’ collections.

Core Duties:

•        Communicate with authors, donors, faculty, library staff, and vendors as needed. (10%)

•        Convert and prepare files in accordance with vendor needs. (10%)

•        Prepare and maintain in-house style sheets. (5%)

•        Review permissions. (10%)

•        *Provide administrative support to the editor-in-chief. (5%)

•        *Assist with marketing plans/programs to meet business objectives, including coordinating with internal stakeholders. (5%)

•        *Draft, edit, and schedule select marketing communications for a variety of channels (i.e., web, print, email, online.) (5%)

•        Track due dates and deadlines. (5%)

•        Support distribution of published titles. (Track stock of backlist titles. 5%)

•        Undertake research and editing tasks as assigned. (5%)

•        *Assist in quality control of data and marketing materials. (5%)

•        *Support the planning and execution of events. (5%)

•        *Support the creation and launch of tools and processes to improve publishing efforts. Contribute to vendor selection, arrangements, and scheduling. (5%)

•        *Coordinate vendor estimates and invoice processing. (5%)

•        *Monitor, track and report publishing program effectiveness. (5%)

•        *Review and report program/publication data. (5%)

•        *Develop an understanding of organization’s major programs, services, events and products. (5%)

•        May work on digital and print projects, including the Stanford Libraries website.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Minimum Education and Experience Required:

·         Bachelor’s degree or a combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities Required:

·         Strong oral and written communication skills.

•        Highly organized and creative.

•        Analytical and problem-solving skills.

•        Ability to work independently to meet expected

·         deadlines and schedules.

•        Demonstrated team player.

Other Relevant Knowledge, Skills and Abilities May Include:

•        Experience in / knowledge of rights and permissions, copyright and fair use a plus

•        Familiarity with citation styles such as Chicago, APA, a plus

•        Familiarity with InDesign a plus

Physical Requirements:

•        Constantly perform desk-based computer tasks.

•        Frequently stand/walk, sit, use a telephone, grasp

•        lightly/fine manipulation, speaking.

•        Occasionally grasp forcefully, writing by hand.

•        Rarely sort/file paperwork.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards:

·         Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

·         Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

·         Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.  We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The expected pay range for this position is $32.69 - $39.42 per hour.  Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Why Stanford is for You

Contemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourculture andunique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk or film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.

·         Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!