Division Administrative Assistant, Nuclear Facility Safety Division

Requisition Id 12530 

Purpose:

The Oak Ridge National Laboratory (ORNL) seeks to hire a Division Administrative Assistant for the Director of the Nuclear Facility Safety Division (NFSD) in the Environmental, Safety, Health and Quality (ESH&Q) Directorate. Under limited management supervision, the successful candidate will perform administrative tasks required for the efficient execution in support of ESH&Q’s mission.

Major Duties/Responsibilities:

• Under the direction of the Division Director, provide administrative support to the Division Director and Nuclear Facility Safety Division.
• Responsible for maintaining Director’s calendar and correspondence.
• Responsible for preparing correspondence meeting ORNL’s criteria.
• Assist division office administrative support staff regarding office procedures and preparation of correspondence and documents.
• Oversight of Division domestic and foreign travel, and timekeeping.
• Assist staff with typing/printing directives and protocols.
• Organize Division staff meetings and maintain meeting notes.
• Serve as back up when needed for ESH&Q Directorate Office.
• Perform other duties as assigned by Division Director.

Minimum Qualifications:

• High school diploma with a minimum of 7 years of relevant office or administrative support experience, or an equivalent combination of education, training, and experience.
• Excellent interpersonal, oral, and written communication skills
•  Proficient in office computer systems and software packages (Microsoft Office: Word, PowerPoint, Outlook, Excel and Access) including word processing, presentations, spreadsheets, databases, grammar, punctuation, and spelling
• Ability to function well in a fast-paced environment where deadlines must be met as well as ability to interact and work with other employees and visitors at all levels in the organization.

Preferred Qualifications:

• Associate’s Degree in Business Administration or related field
• Knowledge of administrative policies and procedures
• Ability to set priorities, multi-task, and adapt to ever-changing needs
• Experience in a nuclear or isotopes field
• Experience with or the ability to learn the following systems:
  • SAP (maintain and audit data, review costs, information and transactions)
  • PAS (process visit passes or assignments for U.S. and non-U.S. citizens and guests)
  • ORNL Buy (order supplies through purchase orders and purchase requisitions)
  • PALS (input work and absence hours for group if absent or on travel)

Special Requirements:

Visa Sponsorship:

Visa sponsorship is not available for this position.

Benefits at ORNL:  

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: [email protected] or call 1.866.963.9545. 

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email [email protected].

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.