Posting Details
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Posting Details (Default Section)
Posting Number: | 20244004S |
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Position Title: | Disbursements Specialist |
Position Type: | Staff |
Location: | Villanova, PA |
Recruitment Type: | Internal/External Applicants |
Work Schedule: | full-time/12-months |
Avg Hours Week | |
Department: | 434-Payroll and Disbursements |
Position Summary: | Reporting to the Disbursements Manager, the Disbursements Specialist position provides a variety of professional accounting services in support of the activities of the Accounts Payable (Disbursements) Office. This position is responsible for the following: (1) Researching and processing problems and rejected invoices within all payables systems; (2) processing of monthly payments not processed in Concur such as monthly Augustinian salary payments; (3) Processing of payments received via files such as student payments from the Bursar’s Office and the Dining Services VINI process; (4) Review and approve new suppliers in the PaymentWorks system and update supplier information as needed, coordinating with the Procurement Office as necessary; (5) Responsible for processing Zelle payment files and status updates, (6) Covering the front desk for the other Disbursements Specialist once-a-week, including related duties. (7) Review high risk employee reimbursements in the App Zen auditing system. The Disbursements Specialist will assist in reviewing, preparing, and processing invoices for payment, in a timely and accurate manner. This process is completed utilizing the University’s automated electronic systems and includes verifying invoice information, assigning to correct departments and individuals, matching against purchase orders, and reviewing final invoices for processing. The position is responsible for maintaining an accurate filing of all manual transactions and will serve as back-up support for the Disbursements Manager for daily balancing to the general ledger, matching invoices to purchase orders and final approval of invoices, ensuring all University policies and procedures are followed. Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values. |
Duties and Responsibilities: |
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Minimum Qualifications: |
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Preferred Qualifications: | |
Physical Requirements and/or Unusual Work Hours: | |
Special Message to Applicants: | |
Posting Date: | 05/03/2024 |
Closing Date (11:59pm ET): | |
Salary Posting Information: | Salary commensurate with experience. |
Salary Band: | G |
Job Classification: | non-exempt |
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