Director of Business and Grants Administration - Office of Research and Innovation

Details

Posted: 10-May-24

Location: Pittsburgh, Pennsylvania

Type: Full-time

Categories:

Research - Laboratory/Non-Laboratory
Research Support - Laboratory/Non-Laboratory
Staff/Administrative

Employment Type:

Full-time

Organization Type:

Higher Education Institution

Benefits:            Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents.  Details at www.duq.edu/benefits
Location:                   Office of Research and Innovation
Position Status:        Full-time                                             
Hours:                        Varied
Position Number:    223207/10-947              
FLSA Status:             Exempt
POSITION SUMMARY:

Under the direction of the Vice Provost for Research and Innovation, the Director of Business and Grants Administration is the focal point for all grant budgeting and oversight of existing grant funding (over $10 million per year). The position ensures that all budgets are correct and that the University is receiving all funding including cost recovery to which it is entitled. The Director supplies financial and compliance information to the Associate Provost, Vice Provost, or Provost as required. The Director is the liaison with Planning and Budget, the Office of the Vice Provost, the Office of the Controller, and HR on all matters related to grant funding and spending. This position has the unique responsibility of access to all University grants as well as the operating budget of the Office of Research and Innovation and its various departments. The responsibilities also include the authority to officially submit proposals on behalf of the University and to support the submission of mandated reports to federal agencies such as NSF and NIH. Position manages the pre-award finances for all grant submissions to all agencies and sponsors.

DUTIES AND RESPONSIBILITIES:
 
(This list is neither absolute nor restrictive, but indicates approximate duties and responsibilities which may be redefined pursuant to operational needs.)
Provides oversight of all department-operating budgets ($250,000), grant budgets and existing grant funding (over $10 million per year). Ensures that all budgets are correct and comply with federal regulations and that the University is receiving all funding including cost recovery to which it is entitled.

Projects financial needs and oversees annual budget development. Anticipates needs of the Office of Research and Innovation.

Reviews grants budgets. Supervises all accounting functions to ensure the fiscal year is closed out properly. Ensures efficient coordination of various department and subsidiary financial
accounts by designing budgeting systems and records that are compatible with the University's accounting and reporting systems.

Assists faculty and staff with interpretation of University policies and procedures, this includes creating formal training sessions. 

Advises Associate Provost, Vice Provost and/or Provost, as required regarding financial decisions by providing accurate information regarding the financial status of individual accounts and interpreting University financial reports. Prepares detailed budget reports as requested; audits current procedures to monitor and improve efficiency of operations and grant funding. Collects and analyzes financial and other statistical data for the preparation of financial and nonfinancial reports; establishes reporting deadlines for those providing data for these reports. Prepares various research reports for senior leadership.

Serves as liaison to various offices on campus which may include, the Department of Planning and Budget, the Office of the Controller, Human Resources, Payroll, and Senior Vice Provost. Main point of contact for all faculty grants on all human resources and payroll related matters. University point of contact for grant funding received. Approves and submits payroll.

Collaborates with assigned investigators and all subaward institutions to develop, complete and submit grant proposal budgets, ensuring that all costs are in compliance with institutional and sponsor policies. Manages the pre-award phase of grant budget set-up, including award letter execution, account setup, check depositing and internal announcements. Issues all subcontracts, consortium letters and grant extensions with collaborating sites ensuring documentation required is complete, agreements are executed, and invoices are sent in accordance with institutional and sponsor guidelines.

Completes other duties as assigned.

REQUIREMENTS:
Minimum qualifications:
 
Bachelor’s degree from an accredited institution and 5-8 years of progressively responsible experience.

Proficiency in Microsoft Office software (Excel, Word, PowerPoint, Publisher) is required.

Preferred qualifications:

Master’s degree in Business or Management is preferred from an accredited institution. 

Prior experience in an academic environment is preferred and highly desirable.

Familiarity with grant management software preferred.

Knowledge of academic or educational institution procedures is preferred.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Financial and Accounting knowledge including University Policy, use of Banner, and knowledge of federal, state, and local regulations for funding and use of funds. Ability to analyze financial and management data and provide information to management.

Ability to work with University staff and faculty to solve issues related to grant submission, changes, close out, or transfer.

Knowledge of the federal requirements for the responsible conduct of research.

Understanding of governmental and non-governmental regulations related to funding and accounting principles.

Demonstrated ability to work with other relevant departments of the University.

Attention to detail, flexibility, and the ability to multi task.
Ability to prioritize work assignments and work within deadline.
Ability to work with minimal supervision.
Content of projects deemed confidential are expected to be treated as such.
Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically.
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission.  Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

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About Duquesne University
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments. A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity. Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle. We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.
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