Dining Services Assistant Controller - 131359

Job Summary

The Finance Operations Manager III is responsible for all accounting activities within Dining Services. This is a finance position that manages some or all of the following business processes: expense management, financial accounting, budget management, accounts payable, accounts receivable, business assets, and projects. The position understands university financial policies, financial guidelines required for dining and food manufacturing operations, and provides guidance to unit personnel on financial matters. The position reports to the unit's finance business partner and may supervise operations specialists located in various units.

Essential Functions

Expense Management

• Reviews/approves expense transactions for others, including creating and editing expense reports for department leadership.
• Reviews/approves procurement services, such as creating and viewing a requisition and receipt (multiple requisition types, receipt types).
• Manages the use and distribution of purchasing cards for department use.

Financial Accounting and Budget Management

• Responds to escalated inquiries related to financial accounting, budgeting, and planning, and taxes, including questions about policies, programs, and process; system navigation/use; transaction/business process status or issues; etc.
• Reviews and approves accounting transactions, including initiating journal entries, approve journal entries of varying complexity, and initiating budget transactions.
• Assists the Finance Business Partner by preparing analyses, reports, and finance presentation to unit leadership.
• Provides accounting guidance on common transactions and processes.
• Prepares and/or conducts complex account reconciliations and record adjustments, as needed.
• Provides general accounting services to the unit.
• Manages taxable income items to provide to tax office (e.g., UBIT accounting, gift cards, gifts, taxable travel reporting, etc.)
• Assists with Workday finance update implementations.

Accounts Payable and Receivable

• Responds to escalated inquiries related to accounts payable and/or accounts receivable including questions about policies, programs, and process; system navigation/use; transaction/business process status or issues; etc.
• Manages common accounts payable and/or accounts receivable services such as finding and viewing supplier invoices, generating customer invoices, depositing manual checks, etc.
• Resolves discrepancies and/or vendor or customer problems.
• Reviews cash and check depositing and reconciliation.
• Processes student payments including uniform deposits and refunds.

Business Assets, Gifts, Endowments, and/or Grants Management

• Escalates inquiries related to business assets, gifts and endowments, and/or grants and contracts including questions about policies, programs, and process; system navigation/use; transaction/business process status or issues; etc.
• Provides common business assets services, such as updating business asset location.

Other

• Recommends and advises unit management regarding budget creation, resource management, and revenue or earnings generation.
• Resolves escalated first level inquiries related to all finance areas for this unit.
• Performs predictive analysis.
• Interprets accounting data and analyzes financial reports.
• Conducts service level agreement (SLA) and key performance indicator (KPI) monitoring and reporting.
• Provides finance operations specialist training.
• Participates in the university controllers group.
• Monitors effectiveness of procedures and implements process changes where necessary to maintain compliance.
• Manages hiring of operations specialists.

Education/Experience

Minimum education/experience required:

· Bachelor's degree in accounting, finance, or business-related area plus four years of experience in accounting, or equivalent combination of education and experience.

Preferred:

· CPA Certification, master's degree in accounting, finance, or business-related area plus six years of experience in accounting, payroll, payables, etc.; or an equivalent combination of education and experience.

Skills, abilities, knowledge, licenses, certifications:

• Financial analysis, budgeting, general accounting, purchasing, problem-solving, critical thinking.
• Proven ability to organize, prioritize, coordinate, and manage workflow to meet multiple deadlines.
• Excellent oral and written communication skills.
• Ability to make independent judgments and decisions.
• Ability to train students and staff in finance functions.
• Ability to be consistently precise, accurate, and thorough.
• Ability to work independently with minimal supervision.
• Professionalism, efficiency, and ability to maintain confidentiality.
• Proficiency with systems and software.

Employee Class: Administrative
Work Location: Provo Campus
Environment: General office or other equivalently good environment
Physical Exam Required: N
Physical Exam Details: N/A
Desired Start Date: As soon as possible
Job Close Date: 05/13/2024
Pay Level: 54 or 55, depending on experience
Approximate Starting Salary: 

54: $77,500 - $100,500 

55: $86,500 - $112,500
Documents Required at time of Application:
Required: Cover Letter, Resume
Optional: Letter of Recommendation 1
Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!