Development Associate, Biological Sciences

Details

Posted: 19-Mar-24

Location: La Jolla, California

Salary: Open

Categories:

Development
Staff/Administrative

Internal Number: 128815

This is a 100% contract appointment for 2 years.

UCSD Layoff from Career Appointment: Apply by 3/20/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 3/22/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

This position will work a hybrid schedule which is a combination of working onsite on Campus and Remote.

DESCRIPTION

Reporting to the Executive Director of Development (EDOD), School of Biological Sciences, the Development Associate will provide confidential research, analysis and analytical support for Biological Sciences development team. Duties include research of various topics relevant to work with alumni, prospects and other key external constituencies; review, process and reconcile fiscal entries and reports and partner with the EDOD to monitor unit operational budget; prepare synopses and summaries for University Development and Biological Sciences leadership; draft, edit and proofread correspondence, briefings and reports for prospects, donors and campus leaders; and update and maintain Advancement CRM with timely information on behalf of the unit team. Responsible for independent problem-solving and performing duties with excellent customer service and attention to detail in a fast-paced, highly-collaborative office, demonstrating utmost courtesy, confidentiality and an accountable approach to accomplishing work. Assist with planning high-level meetings and visits including prospects, donors, volunteers and campus leaders and prepare meeting and briefing materials.

Implements noncomplex programs, events and/or communication strategies designed to inform key constituencies of institutional programs, activities, policies, and practices.

• Occasional overtime may be required, including evenings and weekends as workload demands.

  
  QUALIFICATIONS
  

• Graduation from college with study in a related field; or an equivalent combination of education and experience.

• Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.

• Written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution. Ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional and educational backgrounds.

• Organizational skills including skill to meet prescribed deadlines; event planning skills. Skill in project management and accountability to meet deadlines. Strong organizational and time management skills. Detail oriented with demonstrated ability to set priorities.

• Demonstrated ability to recognize and respect issues of a sensitive or donor confidentiality. Demonstrated integrity, dependability, sound judgment, diplomacy and resourcefulness, with a strong work ethic.

• Excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions in a fast-paced operation while demonstrating strong attention to detail.

• Experience drafting correspondence, summaries, and reports; ability to type and enter data with reasonable speed and accuracy, and to edit and proofread final products for grammar, spelling, punctuation and typographical errors.

• High degree of tact, diplomacy, judgment and sensitivity. Demonstrated ability to maintain confidentiality in all matters. Ability to ensure that appropriate standards of courtesy and service are maintained.

• Demonstrated competency and commitment to equity, diversity and inclusion. Demonstrated understanding of the importance of ensuring an equitable, inclusive and diverse working environment, with the ability to work as a part of a collaborative team.

• Ability to enter, edit, retrieve information, recognize errors and initiate corrections while using standard software applications, such as Microsoft and Adobe applications, mail merge and email programs.

• Analytical and critical thinking skills. Ability to recognize problems, present alternatives, implement solutions and follow through to

  
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