Department Secretary, 9 month, Center for Health Education Promotion

Details

Posted: 05-Apr-24

Location: Millersville, Pennsylvania

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 11564

Job Summary/Basic Function:

Reporting to the director or designee, this position supports the Center for Health Education and Promotion (CHEP) at Millersville University. The position requires a willingness to complete tasks in a timely manner and the ability to manage multiple tasks simultaneously.
Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master's and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.
Annual Salary: $26,550.00 plus comprehensive benefits starting on the first day of employment, including:

• Health insurance – Low bi-weekly premium. Employees pay 5% of bi-weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
• Dental insurance – Coverage is free to employee and dependents after 90 days
• Vision insurance – Coverage is free to employee and dependents after 90 days.
• Group life insurance – equal to annual salary (up to $25,000.00) at no cost to the employee
• Retirement – 2 plans to choose from
• Tuition waiver – employee, spouse, and dependents are eligible
• Vacation leave – up to 11 days accrued per year for first 3 years, increases to 19 days per year after 3 years
• Sick leave – up to 11 days accrued per year, including up to 5 days per year that can be taken to care for a family member
• Holiday leave – 12 days per calendar year

The State System Employee Benefits Summary can be found at https://www.passhe.edu/inside/HR/syshr/Benefit_Summaries/PEBTF_Summary.pdf
At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Required Qualifications:

• Six months as a clerical assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
• Experience performing moderately complex clerical activities with considerable independence.
• Demonstrated ability to:
  • work with faculty, staff, and students of diverse cultures, racial and ethnic groups, and socioeconomic status.
  • solve problems.
  • handle multiple, complex tasks with accuracy and attention to detail.
  • maintain a professional demeanor in fast-paced work environment.
  • maintain confidentiality and use discretion.
  • work independently.
  • learn academic and office policies.
  • change priorities with little/no notice.

• Excellent customer service skills.
• Excellent oral, written, and interpersonal communication skills.
• Flexibility, willingness, and ability to pursue and adopt new ideas, information, and technology, and process and summarize information.
• Proficiency in standard office technology, including Microsoft Office, Teams, and Zoom.
• Experience managing schedules using software management systems.
• Demonstrated support for diversity, equity, and inclusion.
• Successful interview (including Word and Excel tests).
• Successful completion of three background checks.

Preferred Qualifications:

• 2 Years of work experience in clerical/secretarial position(s).
• Experience working at a college or university.
• Experience working directly with students and external vendors or organizations.
• Working knowledge of institutional policies and procedures.

Essential Functions:

• No or very limited physical effort required.
• No or very limited exposure to physical risks.
• Extensive writing skills (prepare and organize complex documents).
• Extensive verbal communication skills (provide information and assistance regularly).
• Basic math skills.
• Most work done at a desk, utilizing a computer and phone.
• Work is normally performed in a typical interior/office work environment.
• Understanding of written and verbal directions.
• Ability to sit for long lengths of time.
• Must be able to lift/pull/push up to 10 pounds.
• Dexterity of hands and fingers to operate a computer keyboard and mouse.

Special Instructions to Applicants:

This position is represented by a labor union and is subject to the terms and conditions of the AFSCME Collective Bargaining Agreement

Days Worked: Monday – Friday

Hours/Shift worked: 8:00 a.m. – 4:30 p.m.

Quicklink for Posting/Requisition: 11564

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About Millersville University of Pennsylvania
Millersville University is a top-ranked university in the North, with more than 100programs, some of which are uniquely distinctive to the region and nation. We have a strong academic history guided by industry-leading professors. Our faculty members are recognized to be fiercely passionate about their students’ overall success. Our student body is rich in diversity and is known to be enthusiastically driven towards excellence while being socially conscious. Our beautiful 250-acre campus contains classic architecture, mixed with state-of-the-art, energy-saving structures and a historic pond with two resident swans. Access to extraordinary faculty, a historical campus setting and an extremely high job-placement rating are the reasons our alumni rate us as a smart life choice.
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