Department Manager

Job Summary:

Join the Colorado School of Public Health (ColoradoSPH) as a Department Manager. This position is a key member of the school’s Department of Environmental & Occupational Health and will provide critical administrator support through fiscal management, budget monitoring, human and capital resources, communication, event planning, and general management of the day-to-day operations of the department.

  The Department Manager will play a major role in proactively anticipating operational/administrative issues, suggesting a range of options with an analysis of advantages and disadvantages, and recommending solutions to the Department Chair. This position will work with department faculty to manage support for educational, research, and service activities, as well as serve as the primary liaison among departmental faculty, various other ColoradoSPH departments, and CU Anschutz organizational units.

Key Responsibilities:

• Provide fiscal management of funds by creating department budgets in conjunction with the Chair; monitor assigned budgets/funds through reports, projections, and expenditure reviews.
• Ensure that department faculty and staff are properly allocated to budgets; manage payroll processing for faculty and staff, as well as faculty compensation and salaries.
• Prepare expense reports for faculty.
• Schedule and coordinate department activities (e.g., annual back to school event, research and practice exchanges, annual reviews, receptions) and department meetings (faculty meetings, Department Appointments, committees).
• Serve as the primary communication liaison between the department and other ColoradoSPH and CU Anschutz units; manage the department email inbox.
• Provide day-to-day support to the Program Directors of the graduate and professional educational programs (e.g., create student tracking systems and progress reports, coordinate applications, assist with scheduling of advising meetings).
• Work closely with ColoradoSPH Office of Human Resources and Faculty Affairs in hiring and recruiting full-time staff, conducting faculty searches, and hiring student and temporary employees.

  This is a full-time position and reports to the Department Chair. 

Work Location:

Hybrid – This position is located on the CU Anschutz Medical Campus in Aurora, CO and is eligible to work a hybrid schedule with at least two days of the week that can be worked from home. 

Why Join Us:

The Colorado School of Public Health (ColoradoSPH) is a unique and collaborative graduate school that combines the collective expertise of three Colorado universities: the University of Colorado Anschutz Medical Campus (CU Anschutz) in Aurora, Colorado State University (CSU) in Fort Collins, and the University of Northern Colorado (UNC) in Greeley, Colorado. The Colorado School of Public Health is the only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing a vital contribution towards ensuring our region’s health and wellbeing. The school’s faculty, staff, and students work together to reach underserved populations, share knowledge, and conduct innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, costly injuries, and more. To learn more about the School, please visit: https://coloradosph.cuanschutz.edu/

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• Four (4) years of extensive, diverse, and progressively responsible professional experience.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

  Applicants must meet minimum qualifications at the time of hire.

  Preferred Qualifications:

• Master’s degree in business administration, accounting, finance, public health administration, or related field.
• Three (3) years of experience at the management level, including direct responsibility for HR or financial systems such as PeopleSoft HRMS, Concur, and/or Marketplace within a complex health-related research or higher education setting.
• Experience in health administration, human resources and financial management.
• Experience with procurement procedures; direct experience with University or State procurement procedures.

Knowledge, Skills and Abilities:

• Outstanding organizational skills, including the ability to prioritize and multi-task.
• Demonstrated ability to self-manage priorities and be proactive in resolving issues.
• Advanced technical knowledge of business and accounting practices, including knowledge and use of accounting systems.
• Proficiency in financial management and the ability to manage funds from a variety of sources.
• Ability to communicate effectively via written and verbal communication with faculty members, professional staff, and constituents.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service and interpersonal skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to plan, organize, implement, and coordinate complex operational activities.

How to Apply:

For full consideration, please submit the following document(s):

1.    A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary)

2.    Curriculum vitae / Resume

3.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Sydney Svejcar, [email protected]  

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 5, 2024 Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as HIRING RANGE $72,617 - $89,000.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .