Department Coordinator

Updated: 3 days ago
Location: Waltham, MASSACHUSETTS
Job Type: FullTime

Brandeis University is delighted to announce a career opportunity for a Department Coordinator in University Events. If you are looking for an opportunity to work at a beautiful university campus with lots of perks including free parking and access to a top of the line athletic facility, look no further! At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances.  We also offer a generous paid time off benefit including 15+ holidays.  If you hope to advance your career through educational opportunities, Brandeis offers tuition benefits for employees, dependents and spouses. Our 403b retirement savings plan includes a generous match.

The department coordinator will perform a variety of administrative and clerical tasks for the University Events Department. Supports day-to-day departmental operations, assigned projects and events.

To be considered please upload your latest resume and cover letter when applying.

Examples of Key Responsibilities:

  • Manages the Faculty Lodge   (on campus 8 room hotel); processes reservations, check in and check out, manages guest supply inventory and arranges housekeeping

  • Performs a variety of administrative duties, e.g., ordering office  supplies, distributing mail, obtaining signatures, processing payments and expense requests. May prepare packets of information, meeting minutes, and other information for targeted audiences. May serve as receptionist/front desk greeter.

  • Coordinates and schedules small meetings and events, with responsibility for all related logistics.

  • Maintains appropriate logs and databases to track information, e.g., reports, email responses, expenses, etc.

  • Provides administrative support for projects, using Microsoft Suite, Google Suite and other applications to generate reports, summaries and presentations.

  • Acts as a front-line resource to respond to questions about departmental operations, databases or projects, or assignments.

  • May serve as point person to vendors for creation, information and distribution of information.

  • May assist in providing day-to-day direction and assistance to student workers. 


  • Associates Degree plus 1-3 years experience

  • Computer literate, proficiency with word processing, data entry and spread sheets.

  • Ability to handle multiple assignments in a very busy and often stressful environment. Strong organizational skills.

Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans.  Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations.  Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society.  Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.

If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.

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