Dean's Administrator

University of Notre Dame, United States

Updated: 18 days ago
Location: Notre Dame, INDIANA
Job Type: FullTime
Deadline: 05 Jun 2024

Position Information


Job Title Dean's Administrator
Job Description
The Keough School of Global Affairs at the University of Notre Dame, established in 2014, is a multidisciplinary and interdisciplinary research, teaching and policy school dedicated to advancing integral human development, a holistic vision of human flourishing grounded in human dignity.
The Keough School currently seeks a Dean’s Administrator who provides proactive, robust, timely, and often discrete logistical management and coordination of the office of the Dean. Working in close coordination with the Dean, the Dean’s Cabinet Members, and the Keough School Leadership team, the Administrator prioritizes and develops strategies for maintaining the complex structure of the office. The Administrator will have responsibilities for drafting and occasionally sending, on the Dean’s behalf, both internal and external communications. The Dean’s Administrator plays an integral role in facilitating communication between the Dean and the University Leadership, the Keough School Leadership Council, the Keough School faculty, the Keough School Advisory Council, and other key internal and external stakeholders. The Dean’s Administrator may be called upon to plan and attend meetings on behalf of the Dean and will exercise considerable initiative, independent judgment, diplomacy and discretion, while being able to prioritize and address critical issues.
Essential Responsibilities and Duties:
Operations and Priorities Management
  • Advise the Dean in developing scheduling priorities for the Dean’s Office and the School
  • Generate protocols for responding to various kinds of inquiries and managing responses.
  • Take minutes at Leadership and Advisory Council meetings, collecting and monitoring action items from meetings, ensuring appropriate follow-up and reporting of accomplished tasks
  • Regularly brief the Dean on new and pending or ongoing business
  • Provide administrative support to the Dean, including maintaining the Dean’s calendar, making travel arrangements, requesting reimbursements, scheduling meetings, answering phone calls, emails, and other inquiries, and other duties as assigned.
  • Organize and support meetings hosted by the Dean by preparing documents, ordering food, and providing basic technical support as needed.


Internal and External correspondence and communication
  • Respond to inquiries directed to the Dean from a broad range of constituencies, including Notre Dame faculty and staff, Notre Dame alumni, the media, and colleagues at other institutions.
  • Act as critical liaison of the Dean and single point of contact with Advisory Council members and benefactors through regular communications by phone, email, and in person.
  • Collaborate with the Academic Advancement Director and University Relations, and the Program Director for Events Strategy on the planning, execution and follow-up of the regularly scheduled bi-annual Advisory Council meetings, and other donor meetings.
  • Communicate with Institute Directors and other faculty of the school on behalf of the Dean regarding ongoing activities and initiatives of the School
  • Maintain Keough School Google groups that are integral to effective communication across the School

Faculty Recruiting, Reappointment and Promotions
  • Plan campus visits for faculty job finalists. In coordination with the Dean, determine the appropriate sequence of meetings and create itineraries, make travel arrangements and submit travel reimbursements.
  • For new appointments, promotion and tenure, solicit external letters of recommendation on behalf of the Dean
  • Review all materials for reappointment/promotion/tenure cases to be submitted to the Provost’s Advisory Committee (PAC), ensuring their accuracy and timeliness for submission, in collaboration with the Faculty Affairs Senior Coordinator.
  • Support the Dean in gathering and preparing background materials for meetings with faculty members and for meetings where faculty-related topics are covered.

This position reports directly to the Dean of the Keough School and is expected to work in person 5 days a week.
Minimum Qualifications
Education: Bachelor’s Degree (4 years)
Experience: 7 or more years
Skills/Experience:
  • Experience providing advice and support at the executive level and in an academic environment;
  • Strong interpersonal skills necessary to deal effectively and courteously with a diverse group of individuals, both internal and external to Notre Dame;
  • Experience working in an environment requiring discretion and confidentiality.
  • Effective time management skills required to prioritize and plan work;
  • Excellent communication skills, both oral and written, as well as ability to proofread carefully; Strong organizational skills; ability to work well in a fast-paced environment as part of a team; Strong familiarity with a variety of software including Excel, PowerPoint, Google Apps, and Word, and the ability to learn in-house computer applications;
  • A conversational familiarity with, and interest in, current events and global issues; and a diplomatic orientation, and sensibility to other cultures and cultural differences.
Preferred Qualifications
  • Experience organizing executive meetings
  • Interacting with scholars on a collegial level
  • Experience organizing events
  • Basic research skill: library and internet
Special Instructions to Applicants
Department Keough School of Global Affairs (36003)
Department Website https://keough.nd.edu/
Family / Sub-Family University Operations / Advisory Operations
Career Stream/Level EIC 1 Associate
Department Hiring Pay Range Up to $75000
Pay ID Semi-Monthly
FLSA Status S1 - FT Exempt
Job Category Administrator/Professional
Job Type Full-time
Schedule: Days of Week & Hours
Monday – Friday, 8:00 am – 5:00 pm
Schedule: Hours/Week 40
Schedule: # of months 12


Posting Detail Information


Job Posting Date (Campus) 05/22/2024
Job Posting Date (Public) 05/22/2024
Job Closing Date 06/05/2024
Posting Type Open To All Applicants
Posting Number S24988
Quick Link for Internal Postings https://jobs.nd.edu/postings/34589

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