Corporate and Foundation Gifts Administrator

Job Posting Title:

Corporate and Foundation Gifts Administrator

----

Hiring Department:

University Development Office

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Apr 05, 2024

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

Purpose

To serve as a member of the Texas Gift Operations team including primarily handling unique corporate gifts, foundation gifts, and philanthropic grants, acting as back up for the Non-Monetary Gift Program and providing backup contact for membership and tax deductibility concerns.

Responsibilities

• Assist Assistant Director with the development and execution of unique corporate gift agreements including unrestricted corporate research gifts, corporate sponsorships and other corporate funding agreements, foundation gifts, and philanthropic grants.

• Assist in the timely and accurate review of corporate and foundation gift agreements in order to ensure proper language and identify any potential issues, along with facilitating the timely and accurate processing of gifts and philanthropic grants.

• Create pledge for multi-year corporate and foundation gifts, and philanthropic grant agreements

• Complete onboarding process and administrate company payment service portals as necessary

• Monitor and reconcile Corporate and Foundation Relations Gift Holding Account

• Track incoming gifts from corporate, foundation, and philanthropic grants and link gift or pledge transactions to the proposal record to complete ingestion process and ensure accurate VIP data. Develop tracking system for unique corporate gifts and private funds supporting research, in partnership with Research, Sponsored Projects, and Industry Engagement

• Partner with UT foundation to complete subaward agreement letters, and invoice submissions.

• Expand online documentation and templates in DevGuide and DevDirect

• Assist with NDA completion for gift agreements as needed

• Provide backup in the creation and execution of policies working with administrative offices including Accounting, Business Contracts, Compliance, Information Technology, Legal Affairs, Research, Financial Aid, Technology Commercialization, and Trademark Licensing.

• Provide expertise in higher education funding trends and reporting guidelines through participation in professional organizations CASE, AASP, UIDP, NACRO, etc.

• Manage Corporate Gift Processing and Foundation Gift Processing email listservs to ensure timely communication and the creation of ticketing platform entries.

• Act as backup for non-monetary gift processing.

• Performs other duties as assigned by Assistant Director of Development.

Required Qualifications

• Bachelor’s degree and one to three years of experience with research proposal submissions and post award maintenance & compliance in a research heavy unit or other academic setting.

• Ability to review and interpret the terms and conditions of research grants and contracts.

• Grant writing and review experience.

• Eligible to work in the United States without sponsorship.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in governmental or commercial accounting.

• Experience working in case management tool.

• Knowledge of federal guidelines pertaining to institutions of higher education.

• Experience in a Sponsored Projects Office.

• Demonstrated experience developing and implementing standards and process improvement.

Salary Range

$58,000 + depending on qualifications

Working Conditions

• Typical Office Environment

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.