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Coordinator, Office Support
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Announcement
Details
Open Date | 05/15/2024 |
---|---|
Requisition Number | PRN14836N |
Job Title | Coordinator, Office Support |
Working Title | Coordinator, Office Support |
Job Grade | D |
FLSA Code | Nonexempt |
Patient Sensitive Job Code? | No |
Type | Non Benefited Staff / Student |
Temporary? | Yes |
Standard Hours per Week | 25 |
Full Time or Part Time? | Part Time |
Shift | Day |
Work Schedule Summary | Monday – Friday 1:00PM to 6:00PM |
Is this a work study job? | No |
VP Area | President |
Department | 00480 - Univ Neighborhood Partners |
Location | Other |
City | Salt Lake City, UT |
Type of Recruitment | External Posting |
Pay Rate Range | $20 to $25/hr |
Close Date | |
Job Summary | Provides support and assists with the overall administration of assigned department programs. Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources. Position is located at the Hartland Partnership Center along the vibrant Jordan river corridor at 1578 W 1700 S. |
Responsibilities | 1. Advises chairperson, director or dean on appointments, policies, procedures, deadlines for promotion, retention and tenure issues. Handles confidential material related to faculty searches. Coordinates activities of the same with their research office, laboratory, teaching, and administrative obligations. 2. Responsible for department personnel administration and related budget matters, personnel planning and forecasting, and hiring and firing of clerical/secretarial staff. Supervises clerical/secretarial staff with delegation of assignments and workloads, solving problems arising between staff and faculty. 3. Records, monitors, and verifies required data and information into information systems. Oversees operations of a central office in terms of directing assignments of department staff. Handles confidential information such as files, records, and correspondence (composing of letters and memos). Coordinates meetings and appointments for key department personnel and faculty 4. Acts as a liaison between the department and other offices and agencies both on and off campus. 5. Prepares special reports when needed by either department or university administration. 6. Assists with yearly budget preparation and recommends increases for staff members. 7. Reviews and edits research grant proposals by faculty to improve organization, grammar, clarity, etc. Coordinates assembly of materials prior to submissions 8. Acts as a resource for faculty and staff regarding matters related to and concerning University Policy and Procedures. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. |
Minimum Qualifications | Bachelor’s degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required. Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently, analyze, and make decisions to provide support to internal and external customers. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. |
Preferences | |
Special Instructions Summary | |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. |
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University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: [email protected]
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