Coordinator International Student Affairs

University of North Florida, United States

Updated: 1 day ago

Location: Jacksonville, FLORIDA

Job Type: FullTime

Deadline: 21 Apr 2024

Posting Details
Position Information

Job Title	Coordinator International Student Affairs
Position Number	339310
Requisition Number	B08773
Position Type	Administrative
Class Code	9521
Time-limited through	na
Type of Appointment	Full-Time
Faculty Position Sub-Type	N/A
Length of Appointment	N/A
Internal Recruitment?	No
Working Hours	8:00am - 5:00pm some nights and weekends
Department	International Center (CIE)
Organization	Student Affairs
Division	Student Affairs
College	N/A
Approved Hiring Salary Range	38,000
Pay Basis	Annually
Equal Opportunity	In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie	UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives	The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose	The Coordinator International Student Affairs, under the direction of an Assistant Director or above, assists in the design, development and implementation of departmental processes and/or programs. Recommends policies and procedures to ensure effective coordination of departmental programs.

Essential Duties

Job Function	Assist in the development of international activity programs/projects, including Peace Corps Prep and study abroad. Assist with new international activities as might be desired, under the direction of an Assistant Director or higher. Advise, recruit, develop promotional materials, and expand opportunities for individual students to study abroad using third party programs, University exchanges, internships, etc., for general and specific activities abroad. Manage and act as a resource for all student information/online applications for all study abroad students, including visas, passports, and emergency contacts. Maintain bulletin boards, web pages, etc. Assist in writing the Annual Report for Study Abroad, the Division, Open doors and any other mobility reports needed for the position. Oversee all processes related to pre-departure, arrival, and re-entry protocols for study abroad. Present student safety sessions, information sessions on study abroad opportunities and funding/scholarship options. Participate and represent the International Center to promote study abroad, such as Open Houses, Week of Welcome events, student groups, classroom invitations, orientations etc. Assist in developing and organizing office events to promote study abroad options such as the Study Abroad Fair, Alumni Social, Welcome Back Bash, Orientation, etc. In addition, this position leads the compliance portion for individuals’ students going abroad. To include but not limited to: 1) Ensures registration in International Health Insurance and ensures all University requirements/policies relating to Study Abroad are followed (such as emergency assistance protocols & crisis management). 2) Conducts wellness checks on students while abroad 3) Manages Liability/Waiver documentation collection 4) Facilitates the collection of Clery data (Clery Bill -H.R.3344, S.1925, and S.1930) reported by students on study abroad programs. 5) Helps create University policy and makes real-time independent decisions based on interpretation of University policies. 6) Mitigates risk for the University should it arise (in relation to World News, Alerts and Updates. Emergency Communication. Health and accident Insurance and Mental Health Abroad). 7) Serves as 24-hour emergency contact for time-sensitive and real-time international issues involving study abroad students. During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence. Coordinates with various campus units such as Financial Aid, Controller, Advising Units, Registrars, Conduct and others throughout all stages of study abroad, from the first interest meeting to compiling grade memos after students have returned to campus.
Percentage Of Time

Job Function

Assist in the development of international activity programs/projects, including Peace Corps Prep and study abroad. Assist with new international activities as might be desired, under the direction of an Assistant Director or higher.
Advise, recruit, develop promotional materials, and expand opportunities for individual students to study abroad using third party programs, University exchanges, internships, etc., for general and specific activities abroad. Manage and act as a resource for all student information/online applications for all study abroad students, including visas, passports, and emergency contacts.
Maintain bulletin boards, web pages, etc. Assist in writing the Annual Report for Study Abroad, the Division, Open doors and any other mobility reports needed for the position.
Oversee all processes related to pre-departure, arrival, and re-entry protocols for study abroad. Present student safety sessions, information sessions on study abroad opportunities and funding/scholarship options. Participate and represent the International Center to promote study abroad, such as Open Houses, Week of Welcome events, student groups, classroom invitations, orientations etc. Assist in developing and organizing office events to promote study abroad options such as the Study Abroad Fair, Alumni Social, Welcome Back Bash, Orientation, etc.
In addition, this position leads the compliance portion for individuals’ students going abroad. To include but not limited to:
1) Ensures registration in International Health Insurance and ensures all University requirements/policies relating to Study Abroad are followed (such as emergency assistance protocols & crisis management).
2) Conducts wellness checks on students while abroad
3) Manages Liability/Waiver documentation collection
4) Facilitates the collection of Clery data (Clery Bill -H.R.3344, S.1925, and S.1930) reported by students on study abroad programs.
5) Helps create University policy and makes real-time independent decisions based on interpretation of University policies.
6) Mitigates risk for the University should it arise (in relation to World News, Alerts and Updates. Emergency Communication. Health and accident Insurance and Mental Health Abroad).
7) Serves as 24-hour emergency contact for time-sensitive and real-time international issues involving study abroad students.
During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence. Coordinates with various campus units such as Financial Aid, Controller, Advising Units, Registrars, Conduct and others throughout all stages of study abroad, from the first interest meeting to compiling grade memos after students have returned to campus.

Percentage Of Time

Posting Detail Information

Marginal Functions	Maintain Terra Dotta training to update International Center study abroad website. Maintain social presences via, Instagram, Facebook, twitter, and any other social media platforms. Any other additional duties as assigned. Assist in other office duties and projects as assigned.
Required Qualifications	This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization ; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience.
Faculty Position Required Qualifications	n/a
Departmental Requirements	Experience in international travel such as study abroad, or living and working abroad.
Statement(s) of Understanding Definition	This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check. This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification	NA
Machines/Equipment used regularly	NA
Anticipated Start Date	05/27/2024
Job Posting Date	04/10/2024
Application Review Date	04/22/2024
Application Deadline	04/21/2024
Open Until Filled	No
Point of Contact Information	Maria Ribeiro 620-2657
Hiring Official	Luisa Martinez Joyce
Location if not Jacksonville	UNF
Special Instructions	N/A
Quicklink	https://www.unfjobs.org/postings/27178

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