Coordinator III - Special Programs, Safety and Health

University of Texas at Arlington, United States

Updated: 2 months ago
Location: Arlington, TEXAS
Deadline: ;

Position Information


Posting Number S05202P
Position Title Coordinator III - Special Programs, Safety and Health
Department Enterprise Development
Location Arlington
Job Family Global Education Outreach Services
Position Status Full-time
Work Hours Standard
Work Schedule
Monday – Friday; 8:00am – 5:00pm.
Open to University Wide *(Internal Only)*
Salary Salary is commensurate based on qualifications and relevant experience up to $65,080.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Provides professional knowledge and management skills in the planning, coordination, and implementation of all phases and activities of the Division for Enterprise Development Safety and Health Program.
Essential Duties and Responsibilities
  • Creates and updates instructor assignment schedule and course location information for open enrollment and contract classes.
  • Selects and assigns suitable instructors for each contract and open enrollment class, manages instructor assignments, qualifications, and schedules ensuring all documentation has been received. 
  • Processes instructor time and travel reimbursements.
  • Ensure instructor flat rates are calculated, documented, and provided to instructors in advance of class. 
  • Create travel authorization requests, provide copies to accounting, and distribute travel approval to instructors.
  • Create and update contract and open enrollment course information in Student Manager database. 
  • Create and distribute weekly course report.
  • Create and process weekly class shipping report and furnish to management and DED Warehouse. 
  • Generate any additional reports as required.
  • Liaise with Host Sites, calculate marketing share for Host Sites, and provide Host Sites with amount to be invoiced.
  • Develop and provide new instructor orientation.
  • Gather documentation and prepare responses to Occupational Safety & Health Administration (OSHA) Office of Training and Education audit requests. 
  • Respond to follow-up inquiries in accordance with OSHA Training Institute Education Center Program Requirements.
  • Create weekly webcast courses in Microsoft Teams.
  • Coordinates other projects and administrative functions for the Program.
  • Other duties as assigned.
Required Qualifications
  • Bachelor’s degree with five (5) years of increasingly responsible related administrative experience, including at least one (1) year of supervisory experience. Equivalent combination of relevant education and experience may be substituted as appropriate. 
  • Proficiency in the specific Essential Duties and Responsibilities listed above. 
  • Excellent verbal, written, and quantitative skills.
  • Professional Excel skills.
Preferred Qualifications
  • Related certifications or other continuing education. 
  • Work experience in higher education, continuing education, or environmental, safety, and health industries.
Knowledge, Skills and Abilities
  • Effecting personnel actions and managing personnel data and records electronically. 
  • Excellent communication, verbal, written, and quantitative skills.
Other Requirements
Specific job requirements or physical location of some positions allocated to this classification, may render the position security sensitive, and thereby subject to the provisions of Section 51.215 Texas Education Code.
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] .


Posting Detail Information


Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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