Coordinator II, Music Department

The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within the Music, Film & Creative Enterprise department in the College of Arts & Sciences. 

 

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

 

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

 

JOB SUMMARY

This position is responsible for providing comprehensive support to the music and film undergraduate programs, department chair, faculty and students for the department.

 

ESSENTIAL FUNCTIONS

ADMINISTRATIVE DUTIES 

• First point of contact and office management
• Supplies/maintenance requests
• Respond to departmental inquiries
• Coordinate office moves/new faculty onboarding
• Maintain department rosters and Outlook distribution lists
• Requests for service – various as needed
• Calendar management
• Hire and supervise student workers - Provides administrative support to student employees by approving timecards, tracking hours, and requesting door access. Monitors the funding for student employment.

UNDERGRADUATE BUDGET ADMINISTRATION

• Assist in annual budget preparation
• Prepare and process payments
• Contracts
  • Vendors
  • Check requests
  • Wire transfers
  • NBC payments
  • Journal Vouchers
• Run Cognos budget reports – track expenses
• Wells One

UNDERGRADUATE MARKETING AND EVENT PLANNING

• Oversee and update undergraduate Music web pages, including social media pages, with relevant information for current and prospective students
  Creation of undergraduate marketing materials – Canva
• Submit undergraduate items and news to the St. Thomas Newsroom and other internal and external media
• Prepare concert programs
  Event planning for department functions and undergraduate events (concerts, juries, recitals, picnics, socials, etc.) – in collaboration with the coordinator III
  • Room reservations
  • Catering
  • Social Tables
  • Coordinate set up and technology needs
  • Assign stage management and live-stream duties as needed
     

UNDERGRADUATE ACADEMIC SCHEDULING

• Academic scheduling
  • Enter undergraduate courses in Banner
  • Coordinate room assignments
• Enter faculty adjunct/overload contracts
• Register undergraduate students for lessons, proficiencies, etc.
  Communicate undergraduate program policy and procedures to students and faculty
  Monitor Decision Support reports
• Manage Canvas, Qualtrics, and Banner systems for undergraduate administration and assessment results
  Enter faculty load data and run reports

Other duties as assigned.

Minimum Qualifications

• High School education or the equivalent
• Three years of administrative support experience

Preferred Qualifications

• Completion of some college level courses

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/ . Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

 

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs .

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