Coordinator for Program Operations

University of the Pacific, United States

Updated: 10 days ago
Location: Sacramento, CALIFORNIA
Job Type: FullTime
Deadline: ;

Posting Details
Position Information


Job Title Coordinator for Program Operations
Union Level
Department Department of Clinic Administration
Campus Sacramento
Posting Number 201303660P
Full or Part Time Full Time
Number of Months 12
Work Schedule
Work performed during standard business hours. Position requires some work during non-business hour to meet business needs.
Position End Date
Open Date 05/10/2024
Close Date
Open Until Filled Yes
Special Instructions to Applicants
For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.

Position Summary Information


Primary Purpose
Under the general supervision of the Director, Pacific Health Care Collaborative (PHCC), coordinates activities and meetings related to the Director’s office and provides general administrative support to the Director of PHCC and Director of International Programs (IDS).
Essential Functions
  • Arrange meetings and ensure the Director’s meetings stay on schedule.
  • Monitor Calendar and making sure it stays up to date.
  • Set up teleconferences and videoconferences.
  • Routing and tracking documents for the Director’s signature.
  • First point of contact for visitors and guests.
  • Prepare written communications.
  • Maintain the conference room and adjacent waiting area in a clean and organized manner.
  • Monitor and order office supplies.
  • Process invoices for payment; prepare requisitions and work with the Business Office to prepare purchase order including research information in Banner.
  • Provide coverage for other administrative staff.
  • Maintain a high level of customer service to all internal and external stakeholders. Communicate and maintain an environment consistent with the values of humanism.
  • Maintain complex calendar, prioritizing multiple meetings, events and other appointments.
  • Provide occasional administrative support to the Director of International Programs
  • Perform all other duties as assigned by the Director, or designee.


University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications
  • High School Diploma or GED.
  • Three (3) years of administrative support experience.
Preferred Qualifications
  • Bachelor’s Degree,
  • Knowledge of Banner software.
  • Provide leadership for and oversight of the Director’s Office
  • Maintain confidentiality of materials and information.
  • Demonstrate effective and professional written and verbal communication skills with all constituents.
  • Demonstrate excellent organizational skills and handle multiple projects simultaneously.
  • Demonstrate strong attention to details and accuracy.
  • Exercise independent judgment and discretion.
  • Work independently or as a part of a team.
  • Type minimum of fifty (50) wpm.
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.
  • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
  • Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to fifteen (15) pounds.
Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. Position requires some work during non-business hour to meet business needs.
Hiring Range $19.58 - $23.96 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

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