Coordinator, First-Year Community Engagement

Position Details

The Center for Teaching and Learning at The University of Tampa has a First-Year Studies (FYS) Instructional Staff position, Coordinator of First-Year Community Engagement. The First-Year Studies Program is designed to help students transition to college and make the best academic, co-curricular, and social choices while acquiring the skills needed to excel in their chosen area of interest. FYS achieves this goal through a required full year-long first-year-studies course designed to help students (a) build a connection with each other, faculty, and peer mentors; (b) connect with the on-campus community; and (c) connect with the surrounding Tampa community. All students entering UT are required to take a first-year studies course. 

FYS helps students build connections with their faculty, fellow students, and the campus and local communities through out-of-classroom experiences that fulfill the Spartan Ready Competencies. Effective out-of-classroom experiences are a successful way to facilitate all three parts of this goal. The Coordinator of First-Year Community Engagement is a dynamic individual who can build community connections and manage the logistics for OCEs (out-of-classroom experiences) for the faculty and staff members teaching in the program. In addition, this individual will teach four sections of the one-credit FYS course (two-semester sequence) and will provide additional support to identified student populations that span across sections. 

Responsibilities
Program/Event Planning, Coordination, and Facilitation for the First-Year Studies Out-of-Classroom initiative, including but not limited to:

•    Develop large-scale cohort and small-scale course-specific Out-of-Classroom (OCE) programs that fulfill the Spartan Ready Competencies.
•    Develop experiential learning opportunities that meet the needs of a diverse student population including first-generation college students and other underrepresented groups.  
•    Work with the Senior Director, FYS, and Assistant Director to develop and maintain relationships with community partners to ensure the best possible exposure to the Tampa Bay community at the lowest cost.
•    Develop and maintain relationships with on campus partners, including but not limited to the Office of Orientation and Family Engagement, Office of Diversity, Equity, and Inclusion, and the Wellness Center which includes partnering on events specifically designed for students living off campus.

•    Keep track of all OCE requests to ensure all first-year studies courses provide students with access to OCE opportunities.
•    Manage the OCE policies and procedures, and work with CTL staff assistant to make sure all purchase orders/requisitions/invoices are processed.
•    Coordinate logistics for both on and off campus events, including reserving tours/spaces, arranging the purchase and delivery of event tickets, and obtaining follow-up confirmations. 
•    Oversee the OCE Spartan Studies budget in collaboration with the Senior Director-FYS and Assistant Director.
•    Work with the Assistant Director to ensure we have adequate mentor support for large-scale events.
•    Oversee the FYS InvolveUT page by updating all members, creating a page for each event, and tracking attendance. 
•    Create an end-of-the-year report highlighting the impact of OCEs which includes providing data used for retention efforts.
•    Present during annual FYS instructor and mentor training.
•    Manage the FYS social media account. 

Instructional staff teaching and facilitation
•    Teach four sections of the UTAMPA 101/102 course sequence. 
•    Mentor first-year students and hold individual meetings. 
•    Manage and maintain the online grading system.
•   Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Required Qualifications
1.    Master’s Degree.
2.    Minimum of 3 years relevant experience in event planning and coordinating.
3.    Proficiency with MS Office, especially with Excel.
Preferred Qualifications
1.    Teaching first-year courses.
2.    Proficiency with Canvas and Workday.
3.    Knowledge of or the ability to quickly learn The University of Tampa software programs such as Workday and Microsoft Office.
4.    Strong attention to detail.
5.    Ability to manage multiple projects simultaneously.
6.    Excellent oral, written, and organizational skills.
7.    High level of professionalism and customer service.
8.    Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1.    Cover Letter. Please address the position requirements, including your commitment to diversity, equity, and inclusion as it relates to teaching and event planning.
2.    Resume

Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer:  Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:
•    FREE Tuition
•    Generous paid leave
•    Wellness initiatives
•    100% Employer-Funded Health Reimbursement Account
•    100% Employer-Paid Short & Long Term Disability Insurance
•    100% Employer-Funded Employee Assistance Program
•    Discounted On-Campus Dining Meal Plans
•    FREE On-Campus Parking
•    FREE Access to Campus Amenities (pool, library, campus events and more)
•    Fitness Center 
•    Pet Insurance
•    Flexible Spending Accounts
•    And more!

The University of Tampa is an Affirmative Action/Equal Opportunity Employer.  The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission.  Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.