Coordinator, Coastal Resources Center/International Program

University of Rhode Island, United States

Updated: 14 days ago
Location: Narragansett, RHODE ISLAND
Deadline: ;

Posting Details
Position Information


Posting Number SF01779
Job Title Coordinator, Coastal Resources Center/International Program
Position Number 109299
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level Grade Level: 11
Pay Grade Range Anticipated Hiring Range: $68,000 - $80,000
Status Calendar Year, Full-time, Limited

Department Information


Department GSO Coastal Resources Center
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu )
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Narragansett Bay Campus
Grant Funded No
Extension Contingency Notes
This is a calendar year, full time, position limited to March 29, 2025 with anticipated renewal.
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by May 31, 2024. Applications received after May 31, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration.
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BASIC FUNCTION:
As part of the Graduate School of Oceanography’s (GSO) Coastal Resources Center (CRC), assist Directors and Principal Investigators (PIs) in overseeing and administering fiscal and business functions for the CRC International Program. Adhere to and implement documented University and Center policies, protocols, and best practices. Create and implement new systems and supporting processes necessary for successful grant administration.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee and perform all phases of financial administration for the CRC International Program, including budgetary oversight of its federal, state, overhead, revenue, cost share and foundation funding and related accounts, as applicable. This includes, but is not limited to, payroll and salary distributions; purchasing; managing contracts; creating and monitoring budgets; compiling financial data for reporting; and implementing Uniform Guidance and donor award terms and conditions.
Work with the Center’s Directors in strategic and financial planning, revenue projection, and fundraising. Develop budgetary forecasts and projections by thematic area and identify future fiscal program needs.
Develop budgets and produce all supporting documentation required by various donor Request for Proposal(s). Manage technical staff, researcher, and partner inputs necessary for proposal submission process.
Serve as a liaison with the University’s Office of Sponsored Projects and other central administrative offices (including Grant and Contract Accounting, Financial Strategy & Planning, Controller, Purchasing) in responding to the needs of projects and adhering to federal and state and donor rules. A significant portion of the portfolio is funded by the U.S. Agency for International Development (USAID).
Adhere to and implement documented University and Center policies, protocols, and best practices. As needed, create, implement, and evaluate systems to monitor both proposal submissions and post award grant administration.
Collaborate with the Center’s administrative/fiscal team in managing assigned tasks, identifying, and employing creative solutions to problems that arise from the nature of the Center’s work within an academic institution.
Provide support to CRC’s large, complex international projects including oversight and staffing assistance, mentoring, developing and administering operating procedures, aiding contract discussions, and assisting with audits.
OTHER DUTIES AND RESPONSIBILITIES:
Perform additional duties as required.
Must be available outside of normal business hours to ensure proposal submissions and other sensitive deadlines and to attend meetings in different time zones; Travel internationally to developing countries to support projects and proposals (on average less than 20% annually).

LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, online reporting tools and collaboration systems including federal reporting systems, and spreadsheet software (e.g., Excel)
Required Qualifications
REQUIRED:
1. Bachelor’s degree.
2. Minimum of five years of business management experience.
3. Demonstrated experience in financial reporting, forecasting, and analysis.
4. Demonstrated experience managing research grants.
5. Demonstrated working knowledge of federal, state, and private donor guidelines and procedures.
6. Demonstrated experience in both fundraising and proposal submissions.
7. Demonstrated experience building complex budgets in Microsoft Excel.
8. Demonstrated strong verbal and interpersonal communications skills.
9. Demonstrated proficiency in written communication skills.
10. Demonstrated organizational skills and attention to detail.
11. Demonstrated experience using web-based federal reporting systems.
12. Demonstrated ability to work independently.
13. Demonstrated experience working collaboratively with university/institution departments and offices.
14. Demonstrated ability to evaluate existing processes and to make recommendations and/or develop solutions to improve those processes.
15. Demonstrated ability to prioritize and multitask in a deadline-driven environment.
16. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED:
1. Demonstrated experience utilizing InfoEd and/or Peoplesoft.
2. Demonstrated experience administering USAID grants.
3. Demonstrated experience working in a research setting at a university, college, or government agency.
4. Demonstrated experience utilizing and interpreting the Uniform Guidance.
5. Demonstrated knowledge of OMB compliance regulations regarding fund management.
6. Demonstrated experience in contractual negotiations and contract development with non-governmental organizations, government agencies, and the private sector.
7. Demonstrated experience working with international non-governmental organizations.
8. Demonstrated knowledge of French or other foreign languages.
9. Demonstrated experience working with an organization involved in international development/business, including in developing countries.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions. However, international travel, especially to developing countries, has inherent risks.
Posting Date 05/08/2024
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/13326

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