Coordinator, Business Operations

Pediatric - Infectious Diseases is seeking a Coordinator, Business Operations to provide administrative support to its faculty members. The coordinator will support planning and execution of special events e.g. scheduling and arranging travel, on campus room reservations, and meals for visiting professors, Postdoc candidates, or graduation celebrations for students. 

• Manages schedules – makes new appointments with students, postdocs, collaborators. Answer doodle polls for meeting requests.  Coordinates with the MSTP and other administrative offices for scheduling. 
• Manages travel.  Submits pre-trip approval requests, makes hotel and flight arrangements, submits reimbursements. 
• Submits reimbursement requests for research expenditures (e.g. courier service).
• Grants management. a. Pre-award—prepare and updates salary information on grant budgets; obtains signatures on letters of support and recommendation. Prepares budget justification. b. Post-award—keeps track of and submits annual progress reports; checks monthly on spend rates; submits grant close out documents.
• Keeps CV and bio sketches up to date.
• Responds to requests for letters of recommendation—proofreads and edits letters of recommendation, puts on letterhead and sends PDF to requester.
• Manages updates to the animal protocol, the institutional biosafety protocol, the hazardous agents and hazardous chemicals protocol and inventory, and human protocol licensure. 
• Manages licensing and professional society memberships. Renews annual membership and licensing dues. Maintains licenses on software – e.g. Prism, Papers, Biorender, SnapGene, FloJo
• Collates and organizes information related to research administration (e.g. pilot awards program, interactions with center for comparative medicine)
• Supports planning and execution of special events e.g. scheduling and arranging travel, on campus room reservations, and meals for visiting professors, postdoc candidates, or graduation celebrations for students.
   

• High School diploma or GED.
• Two years of relevant experience.

• Bachelors Degree.
• 2 years of experience using Word, Excel, PowerPoint, SAS, grants management, managing schedules, and Concur.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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