Coordinator

102958BR

Campus: Tempe

Coordinator

Job Description

The Department of Marketing in the W. P. Carey School of Business seeks a Coordinator who is detail-oriented and a self-starter with strong communication skills who thrives in a flexible multitasking environment. The successful candidate will work independently under general direction and as part of a team, providing crucial backup support and assistance wherever needed. This position includes office duties and event coordination for the Department of Marketing, strongly emphasizing our highly regarded Professional Sales Program.

The Department of Marketing is committed to educating students and leaders in ethical and thoughtful marketing practices that benefit organizations and consumers, creating knowledge and disseminating research findings that positively impact the trajectory of business and society, and influencing marketing best practices by actively engaging with businesses and the communities we serve. We work closely with a wide array of corporate partners to provide students with an up-to-date curriculum, unique experiential learning opportunities such as professional sales competitions, and the ability to interact with marketing professionals pursuing a variety of career paths. This position plays an important role in helping faculty and other staff members advance the department and enhance the success of our students.

Days and Schedule: The typical work schedule is Monday-Friday 8:00-5:00. There will be occasional evening hours and at least two weekends during the academic year. This position will require you to be on the Tempe Campus. There is a possibility for a hybrid work arrangement in accordance with ASU policies.

Department Name

WPC Marketing

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,000 – 55,000 per year; DOE

Essential Duties

• Serve as primary staff lead for Professional Sales Program events as well as other events in the Department of Marketing 
• Coordinate all logistics and execution of assigned events including two large multi-university events involving student competitions and corporate partners
• This position will require hours to be worked in the evenings and at least two weekends during the academic year
• Serve as the primary representative during events, i.e.: room set-up, registration/check-in, as well as responding to and troubleshooting event-related issues
• Organize and input awards for the various event competitions throughout the year
• Responsible for processing invoices and payments related to events 
• Organize and gather all related documentation related to events
• Compose correspondence to university staff, faculty, students, and external partners representing the department
• Serve as a key point of contact for various Department Board members. This includes but is not limited to cultivating and maintaining relationships
• Coordinate arrangements for guest speakers for assigned classes
• Create invoices for membership dues and event sponsorships
• Maintain record-keeping systems through database and spreadsheet entries
• Assist with inputting and coordinating group travel for the Professional Sales Program faculty
• Assist with updates to the department’s website
• Other duties as assigned
  

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in planning events and/or project coordination
• Experience in keeping detailed records and gathering documentation 
• Experience fulfilling an externally facing role in a university/corporate setting
• Evidence of organization skills
• Evidence of effective communication skills
• Experience building working relationships with internal/external constituents in a team setting
• Experience in providing excellent customer service
• Experience in working with Microsoft Office Applications (Excel, Word, PowerPoint, Outlook)
• Experience working in systems such as Workday, Concur, PeopleSoft, Aventri, Adobe, Question Pro, Qualtrics, Google Forms and/or Canva
• Experience in the production of marketing materials including flyers, print advertisements, and direct mail pieces
• Experience utilizing social media for programmatic purposes
• Evidence of a Bachelor’s degree in business or a related field
  

Working Environment

Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, and walking. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching, lifting, and pushing objects of varying weights up to 50 pounds. Ability to communicate to perform essential duties. This may include exposure to external environment/climate conditions including walking on uneven surfaces, climbing, and high temperatures.

Flexible Work Options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. 

Department Statement

The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 20,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes diversity and encourages global thinking.

The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country.

W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey.  Learn more at wpcarey.asu.edu. 

All we do at ASU is guided and inspired by the University Charter, which reads: 

ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.

The W. P. Carey School of Business values our cultural and intellectual diversity and continually strives to foster a welcoming and inclusive environment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.