Coordinator, Administrative Program

University of Utah, United States

Updated: 13 days ago
Location: Salt Lake City, UTAH
Job Type: FullTime

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Coordinator, Administrative Program
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Please see Special Instructions for more details.
Priority to candidates: June 17
Announcement
Details


Open Date 05/23/2024
Requisition Number PRN38643B
Job Title Coordinator, Administrative Program
Working Title Academic Program Coordinator, Office of Undergraduate Research
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
  • Monday – Friday, 8AM – 5PM
VP Area Academic Affairs
Department 00022 - Office of Undergrad Research
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $47,000-$50,000
Close Date
Open Until Filled Yes
Job Summary
The Office of Undergraduate Studies invites applicants for the position of Academic Program Coordinator with the Office of Undergraduate Research. The Office of Undergraduate Research provides undergraduate students and their research mentors with opportunities to collaborate on research and/or creative projects and is an integral part of the University of Utah’s commitment to ensuring a high-quality, meaningful college experience for every undergraduate student.
The Academic Program Coordinator will work closely with the Director of the Office of Undergraduate Research / Associate Dean of Undergraduate Studies, to organize and manage events related to undergraduate research at the University of Utah. To learn more about OUR visit: https://our.utah.edu About the Position: Strong applicants are great at communication, work well in a team, highly organized, and have a passion for supporting students throughout their academic journey.
Responsibilities
The primary responsibilities for this position are to:

· Oversee daily program operations and coordinates program activities for scholarships and other programs as assigned. Program activities include recruiting faculty mentors, participating in the committee decisions regarding student selection, coordinating the early exploration scholars committee of reviewers, recruiting undergraduate researchers in their first 60 credits to apply for opportunities, and coordinating activities to award undergraduate researchers who are scholarship recipients. Support to coordinating other OUR programs, as assigned.
· Develop and implement program goals and objectives for undergraduate research experiences regarding Early Exploration Scholars Program. Monitors program quality and effectiveness and works with the associate dean / director to implement improvement methods and reporting.
· Assist with fundraising activities per the request of the associate dean/director. 
· Provide research coaching, also referred to as “research advising”, to undergraduate researchers and inquiring undergraduate students. 
· Coordinate orientations, research tours, and activities supporting OUR activities.
· Handle logistics of submissions and publication for Range: Undergraduate Research Journal in collaboration with the associate dean / director. 
· Coordinate the logistics of OUR’s donor-based scholarships by promoting scholarship opportunities, coordinating committee of reviewers, onboarding scholarship recipients in in partnership with the office of advancement, and following up with scholarship recipients surrounding their progress.
· Promote opportunities with undergraduate research.
· Coordinate with OUR staff regular updates about OUR events and opportunities to the larger OUR community including the OUR newsletter regarding early exploration scholars and general research scholarship opportunities.
· Coordinate meetings, orientations, volunteer hours, and logistics for the Undergraduate Research Leaders who provide seminal support for the OUR. Provides mentorship and support to OUR leaders.
· Work in collaboration with marketing and communication to ensure timely production of printed and electronic marketing materials for Early Exploration Scholars and other scholarships provided by the office.
· Provide support to OUR outreach activities; outreach activities are those that increase student awareness of OUR opportunities through classroom presentations, tabling support, and other activities assigned. 
· May assign, direct and review work of support staff (students hired by the office).
· Support undergraduate research program, activities, and opportunities. 
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Priority to candidates: June 17
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
    • No experience
    • Less than 1 year
    • 1 year or more, but less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more

    • Applicant Documents
    Required Documents
  • Resume
  • Cover Letter
  • List of References
    • Optional Documents
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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