Coord,Special Events

Do you like to help with organizing and coordinating highly successful events? Do you enjoy making sure everyone involved with an event (attendees, planners, speakers and/or guests of honor) is satisfied with their experience? Do you enjoy working as part of a highly collaborative and supportive team?
If you also see yourself as a self-starter who thrives by gaining process and project autonomy through experience, we have a position for you!
The Office for Continuous Professional Learning (CPL) seeks an energetic, detail conscious individual, who is interested in honing event-related organizational skills, to join the Conference Services area of our team.
The position of Coordinator, Special Events, provides administrative and logistical support to CPL’s two Events Planners, as well as assistance with general office operations. This position is the initial contact most conference registrants, exhibitors, sponsors and presenters encounter. Responsibilities include, but are not limited to:
• Managing all types of event registrations – including walk-in on the day of an event, receiving and processing registration fees, troubleshooting issues and providing refunds if necessary;
• Attending event planning meetings to offer support and plan logistics as required by the conference committee and assigned CPL Events Planner;
• Ongoing communication with event attendees, sponsors, exhibitors and speakers;
• Conference preparation, such as preparing meeting packets and assisting with ordering relevant supplies and overseeing meal requests;
• Day-of-event attendance to provide support, including onsite registration and sign-in management, assistance with logistical set-up and tear-down, general oversight of and assistance with event flow;
• Maintaining records and creating reports;
• Management and logistical support of the Maintenance of Certification in Anesthesiology (MOCA) Simulation Program;
• Assist with marketing for individual events as well as CPL’s events management services, as requested;
• Providing front-desk reception, phone coverage and general office back-up to the Administrative Assistant to the Director
Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after an orientation period.
CPL strives for the highest quality learner and patient-care outcomes through our commitment to supporting lifelong learning and knowledge sharing. Our mission is to provide learning experiences and resources to healthcare professionals and educators with the intent to change strategy, competence, and performance that improve patient-care and learning outcomes.

Finalists should be prepared to provide official educational transcripts if selected for hire.
Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact.

See the Position Description for additional information.

• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
• Must pass a pre-employment criminal background check.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

The ideal candidate is detail-oriented and possess exceptional customer services skills. We’re looking for a problem-solver with the ability to manage, prioritize and complete multiple simultaneous projects, be self-motivated, and adaptable in a team-oriented environment.
• Ability to remain organized and focused while successfully working on multiple competing tasks in a busy office setting
• Excellent oral and written communication skills to create correspondence and reports
• Familiarity with the hospitality and tourism industry
• Experience in planning, scheduling, and coordinating events
• Accurate and detail-oriented data entry and record maintenance experience
• Proficiency in Microsoft Office 365, Adobe Creative Cloud and Lucidpress
• Commitment to providing outstanding customer service to a diverse range of stakeholders
• Proficiency or familiarity with Smartsheet or similar data-collection, project-management software platform

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.