Coord,Academics

Are you outgoing, confident and professional in all you do? The School of Engineering and College of Arts & Sciences is seeking an experienced Administrative Coordinator for the Graduate multi-disciplinary programs of NanoScience and MicroSystems Engineering (NSME) and Biomedical Engineering (BME). You will report to the director of each program. 

We are seeking someone with experience in graduate student advisement or student recruiting/admissions, who will also handle graduate fellowships, accreditation review, course planning/schedule/catalogue, and day-to-day operations. Other responsibilities will include managing the operational planning of the program with the oversight of the program Directors to include (but not limited to) budget submission, budget review, budget forecast, expense management, grant management, contracts, reimbursements and purchasing, advisory board relations, and public relations (including advertisement and outreach).

This position requires strong organizational skills, attention to detail, and the ability to handle confidential matters professionally. There are no additional staff working in this program, so it’s imperative you are a self-starter and internally motivated to get things done. 

If this sounds like you, please submit a resume and cover letter for consideration. Your cover letter should address your experience and career goals as an assistant for an academic program. Please also describe how you incorporate initiative into your work. Your application will not be considered without a cover letter.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelors Degree (Any area. Business or Arts & Sciences discipline preferred)
• Prior administrative assistant experience in an academic program/department
• Experience with academic advisement in higher education
• Successful Experience: creating purchase orders; preparing reimbursements for travel or goods; with a corporate credit card; with UNM’s Banner and Lobo Web systems for procurement
• Bookkeeping/reconciliation experience
• Customer service and phone etiquette knowledge and experience
• Grammar proficiency and the ability to write well
• Knowledge of business and office etiquette and ability to keep matters confidential
• Proficiency in MS office, specifically Word, Excel, Outlook
• Ability to: work independently; work as a member of a team; take initiative
• A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.