Contracting Officer

Details

Posted: 12-Mar-24

Location: Pasadena, California

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 5096478

Contracting Officer
Caltech
Job Category: Fulltime Regular
Exempt Overtime Eligible: Exempt
Benefits Eligible: Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Contracting Officer reports to a Purchasing Contracting Manager and is a key member of the purchasing team. The Contracting Officer performs all the tasks necessary to acquire goods and services for one or more departments/divisions and provides general purchasing and contract administration.
Essential Job Duties

• Handling moderate to complex procurements of supplies, equipment, and services with high financial exposure.
• Communicating with suppliers and internal customers to develop technically sound contracts and/or procurement documents.
• Sourcing, obtaining quotations/bids, making awards, and preparing and issuing purchase orders.
• Monitoring, amending, and closing out standard and declining balance purchase orders.
• Processing and reconciling credit card purchases.
• Preparing competitive and non-competitive procurement justifications.
• Performing cost or price analyses and recommending options that best meet customer requirements.
• Negotiating specifications and terms and conditions and administering procurement contracts.
• Documenting procurement packages to comply with internal and external audit requirements.
• Being a self-starter with the ability to work as part of a team or independently as an individual contributor.

Special Assignments May Include:

• Developing and issuing solicitation documents, coordinating the evaluation of proposals, and negotiating specifications and terms and conditions.
• Leading a project or task team including speaking or presenting to small groups of internal or external customers.
• Participating in Purchasing's Supplier Relations Committee, which seeks to foster and build relationships among Caltech's e-procurement catalog suppliers and Campus customers.
• Assisting Procurement's Systems Analyst in building and generating reports for the purpose of strategic sourcing.
• Responsibility for creating, maintaining and overseeing supplier contracts/master purchasing agreements using Purchasing's Compliance Contract Tracker tool.

Basic Qualifications

• Bachelor's degree and 4 years of purchasing experience OR 6 years of purchasing experience.
• Excellent interpersonal, written and oral communication skills.
• Strong customer focus and demonstrated commitment to continuous improvement.

Preferred Qualifications

• Ability to analyze and resolve complex problems.
• Certified Professional in Supply Management (CPSM) certificate a plus.
• Experience in higher education is preferred.
• Windows experience including Word, Excel, and Outlook email software.
• Ability to work with a large team environment.
• A courteous, professional demeanor and excellent customer service skills.

Remote Work
Procurement Services currently offers its employees a remote work option, subject to institutional review.

• An approved remote work agreement is required.
• In accordance with Caltech's remote work guidelines, responsible for having a designated work area (home office) and for any costs related to remodeling and/or the initial setup of such designated workspace.
• Equipment needs for remote work are determined on a case-by-case basis.
• Experience with Zoom and other similar video/web conference software required.
• Report to the office as necessary by operational needs and provide in-office coverage as required.

Required Documents

• Resume

To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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About California Institute of Technology
The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.
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