Contract Services Coordinator

Details

Posted: 22-Apr-24

Location: Los Angeles, California

Salary: Open

Internal Number: REQ20147944

Capitalizing on over 140 years of history and tradition in downtown Los Angeles, the University of Southern California (USC) has embarked on an unprecedented period of expansion. USC is now poised to take its place as the preeminent research institution of the 21st century and we are looking for skilled, motivated professionals to help forge the future of higher education.

USCs Facilities Planning and Management (FPM) department is seeking a Contract Services Coordinator to join its team!

The Work You Will Do:

The Contract Services Coordinator assists with planning and coordinating assigned services contracts. Reviews contract agreements to ensure contracted services are provided. Assesses service quality to ensure compliance with university policy and procedures, federal and state laws and regulations, and contract specifications. Administers, extends, negotiates and terminates standard contracts.

The Contract Services Coordinator:

• Prepares contract documents, amendments and other documents related to specific projects or services for the department. Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.

• Routes documents for internal approval and external signature. Assures routing approval and executed documents are uploaded to departments project management information system and properly distributed. Reviews contract request documentation for completeness. Reviews certificate of insurance documentation to verify compliance with contract requirements.

• Communicates with project managers, consultants, architects and contractors in order to obtain necessary information to create contract documents. Assists new vendors with requirements of the procurement process. Liaises with customers to discuss and address service issues. Identifies possible impacts or outcomes and presents recommendations.

• Maintains contract logs. Tracks master agreement expiration dates. Issues amendments extending contract documents. Develops and maintains internal database system to monitor and track contract services activity and information. Maintains statistical information regarding contract services and generates reports, as needed.

• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The ideal candidate for the position of Contract Services Coordinator has the following:

• Associates degree; however, combined experience/education as substitute for minimum education. Bachelors degree is preferred.

• At least 3 years of experience; however, combined education/experience as substitute for minimum experience. 5 years of experience is preferred.

• Ability to comprehend contract language.

• Facilities construction/maintenance contract administration experience is a plus.

• Demonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts.

• Customer service experience.

• Proficiency in Microsoft Office, Adobe Acrobat Professional and AdobeSign or DocuSign is necessary; E-builder or other similar document control systems experience is a plus.

• Excellent written and oral communication skills and attention to detail are required.

• Comprehensive understanding of current laws and regulations covering contractual agreements preferred.

• Experience coordinating contracts in a university environment preferred.

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USCs Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.

The hourly rate range for this position is $39.71 - $47.59. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

About Facilities Planning and Management (FPM) :

FPM is a diverse group of innovative and talented professionals who provide high quality facilities construction, operations and maintenance services in support of education and research at USC. FPM is committed to being fully responsive to the needs of faculty, students, staff and university guests, who are our customers. FPM strives to cooperate fully with all campus constituents to provide functional and efficient facilities for the University. FPM values integrity, excellence, well-being, open communication, accountability, diversity, equity, and inclusion. Join us apply today!

The University of Southern California values diversity and is committed to equal opportunity in employment.

#LI-BM1

Minimum Education: Associate's degree. Combined experience/education as substitute for minimum educationMinimum Experience: 3 years. Combined experience/education as substitute for minimum educationMinimum Field of Expertise: Ability to comprehend contract language. Facilities maintenance and contract administrationDemonstrated skill and ability to draft requests for proposal and contractual agreements from existing standard university contracts. Customer service experience. Proficiency in relevant scanning and imaging applications (e.g., Adobe Acrobat Professional). Excellent written and oral communication skills.

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About University of Southern California (USC)
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.
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