Contract Administrator (Construction)

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The Contract Administrator (Construction) aids in the preparation, negotiation, and management of contracts to ensure compliance with contract terms, conditions, expectations, and performance.  The incumbent provides direction and work to assigned department staff, as applicable, serves as a consultant to management, and performs more complex work associated with contract services for the University.

CORE JOB FUNCTIONS                                                                                           

Department Specific Functions

• Manage the daily operations of the business contract process, including preparing, analyzing, tracking, and modifying contracts; ensures attention to detail and accuracy; serve as primary advisor to Facilities Operations & Planning and Office of General Counsel for issues regarding internal and external parties questioning contract compliance issues.

• Collaborate with Director of Finance, Facilities Operations & Planning and appropriate Departmental leaders to ensure contracts are properly funded. 

• Administration of contracts, construction contracts, to ensure that the documents adhere to good business and financial practices within the University; prepares, monitors and reviews contract documents, including notices, termination letters, and memorandums summarizing budget requirements; notifies Executive Director, Finance regarding required adjustments.

• Serves as the liaison between the University, contractors, subcontractors, and vendors.

• Collaborate with Facilities Operations & Planning and in-house general counsel on business contracts requiring programmatic and/or legal review; ensure compliance with contract requirements, including risk management and corporate legal compliance. Review and assist with deliverables and/or scope of work for services.

• Maintains and operates an accurate department-wide contract tracking and contract management system; communicates with contract holders and purchasing department to initiate contract renewal actions.

• Assures accuracy and appropriateness of contract text and attachments.

• Maintain deadlines on deliverables and communicate on an ongoing basis with business partners and internal clients about contractual issues.

• Review contractual performance of both parties to ensure compliance with terms and to identify conflicts or changes requiring resolution at contract renewal.

• Stays up-to-date with legislative changes and coordinates with the Office of General Counsel as Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts.

• Monitors all contract expiration dates and subcontractor insurance expiration dates, updating when needed.

• Maintains an organized system of physical and digital records.

• Leads change management efforts across Facilities Operations & Planning.

• Develops metrics and reports regarding vendor performance management.

• Performs other duties as assigned or required.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

Bachelor’s degree in relevant field

Experience:

3 or more years of relevant work experience in project management, contract compliance and vendor performance management.

Knowledge, Skills and Attitudes

• Excellent verbal and written communication skills.

• Skill in collecting, organizing, and analyzing data.

• Ability to recognize, analyze, and solve a variety of problems.

• Ability to exercise sound judgment in making critical decisions.

• Ability to maintain effective interpersonal relationships.

• Proficient in MS Office.

• Knowledge of construction contracts.

• Strong organizational, planning, time management and analytical skills.

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The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H10