Construction Project Coordinator I

Department Number/Name: 0-0226-000 / Design and Construction
College Division: Administrative Services-Physical Plant
Salary Plan: Administrative
Job Code/Title: 9917 / Construction Project Coordinator I
Hiring Salary/Salary Range: $64,000 - $74,000
Position Number: 00056468, 00056469

ORGANIZATIONAL SUMMARY:
USF's Office of Administrative Services (OAS) is made up of the dedicated people who keep our campus, the equivalent of a medium-sized city, moving forward. This team delivers essential services across USF's multiple campuses and locations that together total 11 sites, 1,646 acres, 350 buildings, and 12.8 million gross square feet. With responsibilities that include land use and planning, construction and development, maintenance and utilities, custodial and grounds services, parking and the Bull Runner bus system, environmental health and safety, university police, and emergency management; the OAS team has a wide-reaching impact that touches nearly every aspect of the University of South Florida community in support of the university's mission and strategic plan.

On USF's Tampa campus, the OAS team performs a broad scope of services that includes processing and completing over 45,000 work orders annually, providing custodial and maintenance services for 83 buildings totaling 4.5 million square feet, managing over 350 construction and renovation projects each year, providing utilities services for 350 buildings totaling 12.8 million square feet, maintaining 20,500 parking spaces across 93 surface lots and 4 garages, operation and maintenance of a fleet of 26 buses, and performing grounds care of 500 acres of space.
OAS is a service organization and believes that providing excellent customer service starts with an engaged workforce. To that end, we are dedicated to offering opportunities for professional development and growth, providing the job resources necessary for success, fostering open communication and feedback at all levels, and recognizing the achievements of our team members!
The Design and Construction Department is responsible for in-house design and engineering services, major and minor construction and engineering project management, and project reporting.
POSITION SUMMARY:
The role of a Project Coordinator is integral to the success of the project team. Reporting to a Director or Assistant Director, this position ensures that projects within the Design and Construction portfolios run smoothly from start to finish by supporting planning and execution. The Project Coordinator will actively support projects of various types, including renovations, infrastructure improvements, equipment installation, capital renewal, and program enhancements for our client.  These projects run the gamut from swift but impactful "quick-hit" endeavors to more lengthy and complex strategic initiatives. This is a dynamic role with an emphasis on building client relationships and delivering excellent customer service.
RESPONSIBILITIES:
Project Communication - Provides daily communication to Project Manager on project status and open items. Drafts detailed status reports for Project Manager and clients. Fosters clear and prompt communication to clients and stakeholders.
Site Coordination - Conducts routine site inspections and provides general on-site coordination with consultants, contractors, and campus partners. Ensures work aligns with approved plans, workmanship standards, and other University requirements. Consults with contractors regarding field modifications during the construction phase and recommends course of action to Project Manager.
Project Administration - Prepares purchase order and change order request documentation for procurement.  Assists Project Manager with developing and tracking schedules, budgets, and meetings.  Prepares meeting minutes, agendas, and presentations.
Interdepartmental Support - Collaborates with other members of Planning, Design & Construction to solicit feedback and secure necessary approvals. Coordinates project impacts with other administrative partners including Facilities Operations, Environmental Health & Safety, Parking & Transportation, and Information Technology.
Miscellaneous - Including but not limited to: assists with vendor selection processes, emergency management events, project request intake, vetting, feasibility, initiation, closeout, and warranty support as well as other leadership initiatives as assigned.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This entry level position requires a combination of six years of related experience and education/training, exhibiting the capability of managing routine to moderately complex projects for a variety of customers. Some positions may require industry certification.  LEED GA certification required within 12 months of start date.
PREFERRED :
Bachelor's degree in engineering, architecture, construction management, business administration, or other related field and 3 years of related experience.
SPECIAL SKILLS/TRAINING:
Construction and Project Management: Working knowledge of construction processes, project management methodologies, and best practices in the commercial construction industry.
Design and Architecture: Familiarity with architectural and design principles to effectively collaborate with architects, engineers, and designers.
Technology and Software: Familiar with Bluebeam, Microsoft Project, MS Office suite, project management software.
Communication: Excellent communication skills for effectively liaising with stakeholders, team members, and external partners.
Attention to Detail: A keen eye for detail to ensure that construction and design meet high-quality standards and specifications.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36673

Posting Date:  04/04/2024

Posting End Date: 04/25/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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