Conference Services Operations Intern

Conference Services Operations Intern

Apply now Job no: 503162
Work type: Full-Time
Location: University City - Philadelphia, PA
Categories: Finance and Administration, Drexel University

Job Summary

The Operations Intern for the Summer Conference will work with the Drexel Conference Services staff during the spring/summer terms, supervised by the Associate Director of Conference Services. The Intern position requires high energy, flexibility, dedication, and a willingness to have fun and be creative in a fast-paced environment!

Essential Functions

• Work with the Summer Conference Co-op (Assistant) to supervise Conferences and manage the Conference schedule.
• Cooperate with other staff by being consistent and assertive in enforcing the residence hall and university policies.
• Follow procedure and document all problems, concerns, and violations of residence hall and university policies.
• Oversee the entire conference linen inventory.
• Oversee key inventory and process charges for lost and replaced keys.
• Coordinate cleaning of rooms with facility and custodial staff.
• Act as reference point for group leaders.
• Oversee the additional facilities / spaces which may be rented out or used by attending groups / individuals.
• Coordinate room set up and breakdown for all conference groups/individuals, including:
  • Conduct a room inventory.
  • Place appropriate supplies in the room.
  • Prepare towels and linens and blankets on beds with pillows.
  • Conduct inventory on linens, supplies, and towels in each room.
  • Remove used towels and linens from rooms and taking them to designated areas.
  • Assessing any damage to rooms.
• Other duties as assigned.

Required Qualifications

• Minimum of a High School Diploma or GED.
• Ability to be team player, customer service oriented, and possess a strong work ethic.
• Ability to multi-task in a fast-paced environment.
• Ability to work a flexible schedule working evenings, weekends, and holidays. 
• Ability to innovate to improve and streamline daily operations.
• Proficiency with computer software applications (Microsoft Word, Excel, and database management).
• Strong communication (oral and written), interpersonal, and organizational skills.

Preferred Qualifications

• Actively enrolled in an undergraduate or graduate degree-seeking program.

Physical Requirements

• Ability to lift up to 25lbs.
• Ability to bend, crouch, stoop.

Location

• University City – Philadelphia, PA

Additional Information

This is a full-time Temporary position classified as non-exempt. The offered pay is based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

For information on our benefits offerings please review the Per Diem/Casual/Temporary Benefit Fact Sheet .

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised: May 15 2024 Eastern Daylight Time
Applications close: May 21 2024 Eastern Daylight Time

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