COMPASS Administrative Assistant (Hybrid eligible)

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The University of Michigan has announced the launch of the National Science Foundation (NSF) Center for Complex Particle Systems (COMPASS), a collaborative home for theoretical, experimental, and computational researchers who together are developing a systems-level approach to particle-based matter for world-leading energy-efficient manufacturing. COMPASS is a collaborative venture with the NSF; University of Michigan; Wayne State University; University of Southern California; Chicago State University; North Carolina State University; University of Illinois Urbana-Champaign, universities in Africa; and industry, education, and evaluation partners.

The Center for Complex Particle Systems (COMPASS) at the University of Michigan College of Engineering is seeking an experienced, highly organized, and motivated administrative staff member to join our dynamic team. Reporting to the Center Director, this role provides high-level administrative support to the Director and Managing Director and supports COMPASS operations. The ideal candidate is proactive, adaptable, highly professional, and thrives in a fast-paced environment.

We are committed to creating a positive, inclusive workplace and providing flexible work arrangements.

Find out more about the Center for Complex Particle Systems (COMPASS) at compass.engin.umich.edu. Click the following to review the full COMPASS Administrative Assistant position description .

What You'll Do

• Provide direct administrative support to the COMPASS Director and Program Manager, including managing and coordinating complex schedules and travel arrangements and handling financial tasks such as managing PCard accounts and reimbursements.
• Serve as the main contact and primary administrative support for day-to-day Center operations.
• Effectively and respectfully communicate with internal and external stakeholders at all levels.
• Plan and facilitate Center meetings, seminars, and events for both on-site and virtual settings.
• Coordinate communication and correspondence for Center leadership
• Manage procurement activities such as order processing, expense tracking, and managing financial documents through M-Pathways and internal systems.
• Coordinate travel schedules and manage reimbursements for staff, doctoral students, and visitors

Click the following to review the full COMPASS Administrative Assistant position description .

Who We Are

Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Our vision, mission and values are supported by a people-first engineering framework that guides our work. As Michigan Engineers, we strive to apply excellent engineering fundamentals, integrated expertise and equity-centered values to reimagine what engineering can be, close critical gaps, and elevate all people. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/ .

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). Michigan Engineering models that commitment in our research, culture and collaborations. We seek to recruit and retain a diverse workforce as a reflection of that commitment. Learn more about DEI at Michigan Engineering: https://www.engin.umich.edu/culture/diversity-equity-inclusion/ .

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Maternity and Parental Leave

Required Qualifications*

• Bachelor's degree and 5+ years of relative administrative experience or an equivalent combination of education and experience.
• Demonstrated experience coordinating events, conferences, meetings, workshops, and programs.
• Demonstrated ability to meet deadlines while managing and prioritizing multiple projects in a fast-paced and often changing environment.
• Demonstrated excellent attention to detail.
• Excellent problem-solving skills, self-starter, and ability to effectively work with a diverse group of faculty, students, and staff.
• Proven track record of positive relationship building with stakeholders at all levels.
• Demonstrated commitment to supporting an organizational culture that is diverse, equitable, and inclusive.
• Demonstrated ability to clearly, professionally, and effectively communicate verbally and in writing with a diverse population of stakeholders at all levels.
• Demonstrated ability to exercise discretion in handling confidential materials.
• Demonstrated experience in MS Office suite, Google Suite, Zoom, and other office and meeting software applications.

Work Schedule

COMPASS is currently offering hybrid work schedules to staff, requiring three days per week on-site, with the remaining time being remote. Flexible work agreements are reviewed annually and are subject to change based on the business needs of the hiring department throughout the course of employment.

Occasional evening or weekend hours may be required. This role will have office space in the North Campus Research Complex (NCRC) on the Ann Arbor campus.

Additional Information

This is a 5-year, term-limited position.  Continuation of the position is contingent upon grant funding for another five years.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.