Communications Specialist

Job Posting Title:

Communications Specialist

----

Hiring Department:

New Student Services

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

May 27, 2024

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This assignment may be filled at any time. Please no phone calls or emails.

Purpose

New Student Services at the University of Texas at Austin (NSS) is seeking an enthusiastic, creative and collaborative person for the position of Communications Specialist. Reporting to the Manager of Communications, the role will assist with the planning, creation and distribution of communications deliverables for New Student Services, including but not limited to email newsletters and marketing materials, graphic design for print and digital platforms, and website and event application management. This position is responsible for ensuing clear and effective messaging is in place for a large audience in support of Family Orientation, and is key in the development, execution and review of Family Orientation communication and marketing plans. In addition to their larger role with Family Orientation, the Communications Specialist will also support other NSS initiatives throughout the year.

The role requires an understanding of audience differentiation, ability to adapt writing to specific purposes, as well as marketing skills in email, print deliverables and web. This position must be able to adapt writing style and creative development to meet key business goals and align with audience and channel-specific needs across platforms. The Communications Specialist must have strong project management and organizational skills, attention to detail and a strong command of written and digital storytelling techniques.

Responsibilities

• Assist with the development and implementation of a multi-faceted, multi- channel comprehensive communication plan targeting incoming families to promote and drive registration for Family Orientation, as part of the overall New Student Services communications strategy. Work closely with colleagues to develop Family Orientation-specific language

• Support the overall communications efforts of New Student Services assisting with the production of social media content, promotional materials, and web management for year-round NSS initiatives

• Develop compelling content to elevate the Family Orientation and New Student Services brand story across a wide range of mediums while adhering to the University and department brand standards.

• Capture photos and videos at New Student Services events to enhance storytelling techniques.

• Stay up-to-date with the latest trends, technology and applications to continually enhance the experience of our incoming families and students.

Required Qualifications

Bachelor’s degree in a communication field (advertising, radio/television/film, public

relations, journalism, corporate communications, English) and/or marketing. Two years of experience. Excellent communication, writing and editing abilities. Professional experience creating social media content.

DRAFT

Demonstrated ability to implement creative solutions and take initiative. Comfort working as part of a small team in a fast-paced environment. Ability to multi-task and keep projects well-organized and on deadline. Ability to work collaboratively as a member of a professional team with a positive attitude. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated experience with design programs such as Adobe Creative Suite and Canva. Basic videography and photography skills. Experience using Drupal for web content management. Experience working in a higher education setting. Fluent in Spanish.

Salary Range

$45,900

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation.

• May need to include work outdoors occasionally outdoors.

• Lift and move up to 20 pounds.

Work Shift

• 40 hours per week; standard M-F 8-5

• Variable work hours to include occasional flex scheduling for special events and during the summer.

Required Materials

• Letter of interest

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.