College Library Assistant III

Updated: about 1 month ago
Location: Chicago, ILLINOIS



Truman College's Library is looking for a College Library Assistant III. Under general supervision, performs a broad range of responsible clerical and customer assistance duties to support the daily operations of a college’s library to include: supporting the cataloging of new materials; managing the library’s interlibrary loan processes; maintaining the library’s physical and digital resources; and providing direction and guidance to lower-level Library Clerks and work study students. Performs related duties as required



  • Performs copy cataloging; accesses and uses OCLC database to download and update bibliographic records into the library’s system.
  • Conducts complex bibliographic searches and performs original cataloging duties under the guidance of a librarian.
  • Uses library system to fulfill inter- and intra- library loan requests of physical materials; pulls and places books on hold; receives returned materials and places back in circulation; returns loan materials to lending libraries.
  • Fulfills interlibrary loan requests for electronic materials, such as journal articles, using WorldShare.    
  • Communicates professionally via email and phone with patrons and other libraries regarding loan requests.
  • Acts as a leader and provides guidance and training to Library Assistants and work study students on library procedures and practices.
  • Staffs circulation desk; charges and discharges books and materials; answers questions; and assists patrons in locating library’s materials and using online systems.
  • Processes and places new books on course reserve status each semester as requested by faculty.
  • Supports the purchasing of library materials from approved vendors as needed in coordination with Librarians and Business Office.
  • Assists Librarians and administrators in gathering library data and statistics for use in reports.
  • Opens and closes library as directed.
  • Performs all of the duties of College Library Assistant II as needed.


  • Graduation from high school or equivalency certificate (GED)
  • Three years library clerical/assistant work experience required
  • Experience with original and copy cataloging preferred
  • LTA certification preferred
  • Excellent customer service skills
  • Knowledge of library’s ordering and purchasing processes
  • Strong knowledge and ability to use and navigate library’s on-line catalog and related library databases.
  • Strong knowledge of library clerical and technical procedures
  • Strong knowledge of alphabetical and numerical organization of records/materials
  • Knowledge of Library of Congress system
  • Good oral and written communication skills
  • Some proficiency in the use of Microsoft Office (Word, Outlook, Excel)

This position is represented by the Local 1708 Union.

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

Chicago residency is required for all full-time employees within six (6) months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!

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