Clinical Research Coordinator B/C (Department of Anesthesia)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Coordinator B/C (Department of Anesthesia)

Job Profile Title

Clinical Research Coordinator B

Job Description Summary

The Penn Center for Perioperative Outcomes Research and Transformation (PennCPORT) focuses on improving the health and well-being of patients undergoing surgery, critical care, and pain treatment through high-quality comparative effectiveness research and implementation science. Located within the Perelman School of Medicine’s Department of Anesthesiology and Critical Care, CPORT brings together investigators from a wide range of disciplines to tackle questions of pressing importance to clinical care and health policy. Since 2106, Penn CPORT investigators have received over $25M in funding from the Patient-Centered Outcomes Research Organization (PCORI), NIH, and private foundations, and CPORT research has been published in top medical journals, including the New England Journal of Medicine, JAMA, Lancet, and Annals of Internal Medicine.
Then CRC B/C will play a critical role in coordinating and supporting the My Anesthesia Choice-HF project and will interface on a regular basis with CPORT leadership, research scientists at Penn and key collaborating institutions (Darmouth, Washington University in St. Louis), Penn clinicians, patients, and families. The primary function and purpose of the CRC B/C will involve coordinating center functions to include site start-up activities and ongoing remote and in-person site coordination and support, development and maintenance of trial documents, procedures, policies, development and maintenance of public-facing materials to include the project website as well as research coordination activities at UPHS recruiting sites involving human subjects research submissions, subject recruitment and enrollment; data collection, data entry and data quality monitoring, AE/SAE tracking and safety reporting, and engagement with clinical leads to ensure successful project implementation and conduct. Additional duties include provision of research coordination and for other ongoing and new projects by CPORT investigators.

Job Description

The Clinical Research Coordinator B/C will support clinical research investigators within the Penn Center for Perioperative Outcomes and Transformation (Penn CPORT) in the preparation for, conduct of, and completion of all Human Subjects Research projects and sub-projects in which they are engaged. This position will work principally on the PCORI-funded My Anesthesia Choice-HF multicenter study. This study will refine, implement, and test a new, evidence-based clinical conversation guide that is designed to increase shared decision making in anesthesia choices for hip fracture surgery among older adults. Responsibilities of the project will include both key coordinating center functions for a multicenter study, including site start-up, ongoing support, and development and maintenance of trial documents, procedures, policies, and public-facing materials, as well as research coordination activities at UPHS recruiting sites within the trial. This position will report administratively to Clinical Research Project Manager for Anesthesiology and Critical Care and indirectly to Dr. Mark D. Neuman, CPORT Executive Director.

Job Responsibilities

• Coordinating center activities related to site start-up, coordination and management, including but not limited to: development of site training materials; provision of assistance in training and on-boarding site investigators; assists with execution of all site IRB reliance agreements with the University of Pennsylvania IRB for relying sites; scheduling, planning, and (as needed) participating site visits; coordinating and participating all weekly project team meetings, monthly co-investigator meetings, and advisory board meetings; serving as principal point of contact for My Anesthesia Choice participating site investigators and teams.
• Development of study specific documents and study tools including but not limited to Case Report Forms and completion guidelines, operations manuals, standard operational procedures, workflow processes and similar, patient pre-screen and screening logs.
• Leading UPHS site-specific activities to ensure study and site compliance with applicable regulations and policies, whether Penn is or is not the lead study site, attend meetings with PI and study sponsor regarding study status and updates, work with project manager to determine logistics for study procedures.
• Ensuring study progress by actively engaging the faculty to identify and enroll applicable subjects and performing all necessary activities associated with study maintenance including recruitment, enrollment, and data collection. Assist with development and maintenance of public website and other educational and outreach resources related to My Anesthesia Choice project.

In addition to above, the Clinical Research Coordinator C manages students, temporary/part-time staff, summer research students, and research assistants; independently prepares of progress reports and final reports for funders; manages the study clinicaltrials.gov posting and study website build and maintenance; independently leads reliance agreement process with relying sites and IRB submission and modification applications for the Penn site and the overall study; independently leads quality assurance and quality improvement initiatives related to data collection and AE/SAE reporting across all sites.

This position is contingent upon grant funding.

Qualifications

Clinical Research Coordinator B

• Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

Clinical Research Coordinator C

• Bachelor of Science and 4 to 5 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $60,813.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay