Clinical Research Budget Coordinator I - Emergency Medicine (Full-time, On-Site)

Come join our team!

The Clinical Research Budget Coordinator I develops clinical trial budgets for industry, National Institutes of Health (NIH), and investigator-initiated clinical research. Evaluates research protocols to assess resource needs for research procedures, clinical research staff time, investigator time, and costs from ancillary departments. Identifies cost allocation, negotiates budgets, details budgets, and responsible for monitoring accounts and invoicing. Ensures compliance with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board (IRB).

What are the primary duties & responsibilities for this role?

• Working closely with investigators and ancillary departments, identifies research procedures needed, budget estimates and cost details. Processes Ancillary Agreements with departments providing research services.
• Identifies and/or researches whether research procedures in the protocol are standard-of-care or a research-related costs in order to correctly classify expenses.
• Works with the CSMC office of Sponsored Research to develop final budgets for clinical trials & research projects.
• Negotiates trial budgets and payments with industry sponsors.
• Monitors study accounts to evaluate that cost expenses/details are appropriate and within expected limits, reconciles accounts receivable and payments, and identifies any deficits and/or surpluses. Negotiates with sponsors the final payment due for account closeout. May conduct review and/or audits of clinical trial budget. Serves as a resource for fiscal related questions.
• Responsible for invoicing sponsors, patient research billing, reimbursement to ancillary departments, and payment tracking. Issues and submits invoices for protocol-related items and patient-related expenses per the executed contract and internal invoices for staff time and effort allocation into study accounts. Works closely with sponsors and clinical teams to resolve queries regarding invoices and/or payments due.
• Extracts information, analyzes and interprets data to determine financial performance and/or to project a financial probability. Prepares and delivers data, reports and/or presentations to investigators, management and/or leadership.
• Enters financial information from finalized clinical trial budgets & agreements into the Clinical Trial Management System. Reviews and finalizes clinical trials calendars to ensure agreement with Medicare coverage analysis and clinical trial budget.
• Performs Medicare coverage analysis for clinical trials and collaborates with IRB to finalize and obtain approval.
• Establishes effective working relationships with cross-functional team(s) and represents the company with external constituents
• Identifies and responds appropriately to both internal and external customer needs utilizing available resources & responds timely, effectively and appropriately to deliverables
• Maintains strict patient confidentiality according to HIPAA regulations and applicable law & research practices using Good Clinical Practice (GCP) guidelines

What are the department-specific duties for this role?

• May prepare and submit protocols, continuations/modifications, and related supporting documents to regulatory bodies such as the FDA, PPC, PRMC, IBCS (if needed), Cedars-Sinai IRB, Third Party IRB (WIRB) and any research committee involved in the Pre-Award/Post-award process.
• May generate or maintain reports, regulatory files, research files, REDCap databases, and general documentation to meet the needs or regulatory requirements for research projects.

Education:

• High School Diploma/GED required. Bachelor's Degree in Accounting, Finance, or other related degree preferred.

Certification:

• Certification in clinical research preferred

Experience:

• Two (2) years of experience with billing, accounting, finance, budgeting, financial analysis or related field required.
• Three (3) years of pre and/or post grant and contract funding experience in clinical research preferred.

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

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: Clinical Research Budget Coordinator I - Emergency Medicine (Full-time, On-Site)

: Emergency Dept Support

: Cedars-Sinai Medical Center

: Academic / Research

: Contract & Grant Budget/Fund

: Day

: 8 hour

: $66,560 - $90,979.20

Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars - Sinai's EEO and AA Policy Statement