Clinical Academic Department Administrator- Phys Med/Rehab

East Carolina University, United States

Updated: 17 days ago
Location: Greenville, SOUTH CAROLINA
Deadline: ;

Posting Details
Position Information


Job Title Clinical Academic Department Administrator- Phys Med/Rehab
Position Number 500190
Vacancy Open to All Candidates
Department EHH BSOM Physical Med and Rehab
Department Homepage https://physicalrehab.ecu.edu/
Advertising Department PHYSICAL MEDICINE & REHAB
Division ECU Health/BSOM
Classification Title Assistant Chair for Admin
Working Title Regional Practice Administrator
Number of Vacancies 1
Full Time Equivalent (FTE) 1.000
Full Time or Part Time Full Time
Recruitment Range $109,000 to $135,000
Position Location (City) Greenville
Position Type Non-Faculty
Job Category Non-Faculty Instructional & Research
Organizational Unit Overview
The Department of Physical Medicine & Rehabilitation (PM&R) serves the rehabilitation needs of the 1.4 million people in a 29-county region of eastern North Carolina and is located within ECU Health Rehabilitation Center at ECU Health Medical Center, with Spinal Cord, Traumatic Brain Injury, General Rehab, Pediatric Rehabilitation, and Neuro Rehab Units.
The Center’s 75-bed inpatient unit is one of 18 Comprehensive Integrated Inpatient Rehabilitation Programs in NC that is accredited by the Committee on Accreditation of Rehabilitation Facilities (CARF). The Center is also one of the five centers of excellence at ECU Health. ECU Health Medical Center is a JCAHO-accredited Level I Trauma center.
The ECU Brody School of Medicine is partnered with ECU Health Medical Center (formerly Vidant Medical Center). ECU Health Medical Center is the flagship hospital for ECU Health and serves as the teaching hospital for the Brody School of Medicine at East Carolina University. The ECU Health system is also comprised of eight (8) other hospitals throughout eastern North Carolina
Job Duties
Clinical Academic Department Administrators (CADAs) are chief administrators in clinical departments within the Brody School of Medicine at ECU. The primary purpose of the CADA is to provide healthcare administrative leadership, oversight, management and direction to the business, clinical, educational, and research operations of the Department of Physical Medicine and Rehabilitation, Brody School of Medicine at ECU.
To successfully achieve the long-term, financially sound goals and objectives of the Department of Physical Medicine and Rehabilitation, the CADA must have strong physician relation skills, a strategic focus, exceptional financial planning, and budgeting.
This position requires a high level of independent and discretionary judgment for administrative matters. In addition, the CADA represents the Department to various ECU Physicians, University and ECU Health offices and private physicians.
Planning Analysis and Organizational Management:
The Administrator is responsible for determining operational, business, and administrative system goals and objectives to meet the goals of the Department consistent with ECU Physicians, BSOM, ECU, and ECU Health. The Administrator develops short and long-term plans, directs and controls administrative activities in achieving goals, identifies opportunities for business and financial growth and improvement and develops business initiatives for financial soundness and mission alignment. The Department Administrator will lead the development and oversee the execution of the Department’s strategic plan that includes clinical operations, teaching and research. The Administrator will also develop the appropriate resources to support the faculty; negotiate clinical and research funding, space allocation, capital equipment, and personnel support. The Department Administrator will work with the Chair and the ECU Physicians Executive Director’s Office to negotiate and execute various professional services contracts.
Financial Management:
The Administrator is responsible for the financial management of a variety of funding sources and revenue generating mechanisms including the State, Medical Faculty Practice Plan and sponsored programs as well as the development of the annual budget. The Administrator reviews and evaluates all activities and data and conducts an analysis of financial trends in order to plan and prioritize budget allocations yearly. This Administrator will monitor all accounts to develop, revise or reallocate funds as needed. The Administrator initiates, develops, negotiates, reviews and implements clinical business contracts on behalf of the Department. The Administrator will review research/grant proposals and research/grant submissions before submitting to the Office of Sponsored Programs.
The Administrator will work closely with ECU Physicians and ECU Health leadership to ensure maximum reimbursement, managed care rates, fee schedules, etc.
Personnel Management:
The Administrator has either direct oversight or supervisor responsibility for all administrative and clinical support staff of the Department, providing consistent leadership to those employees to prevent and/or resolve conflict quickly and is also responsible for all probationary actions and terminations. The Administrator collaborates with clinical leadership on staffing models, best practices and benchmarks and actively participates in the recruitment and retention of faculty members. The department Administrator is responsible for the development of standard operating procedures for the Department. The Administrator will serve as the primary liaison/representative for the Department within the the School, University, ECU Health System and other external entities and agencies.
Administrative Systems:
The Administrator is responsible for regular evaluation of Departmental activity to ensure appropriate utilization of resources and optimize productivity. The Administrator is expected to identify and investigate general and administrative needs and problems and provide educational opportunities and training for the staff.
Purchasing and Equipment Management:
The Administrator holds full responsibility for and directs all activities related to purchasing and equipment control. The Administrator is responsible for the development of technical bid specification and justifications for capital equipment and needed materials.
Facilities and Space Needs:
The Administrator is responsible for the management of facilities and space needs for the Department, alongside ECU Physicians, Brody School of Medicine, and ECU Leadership, to include clinical space, research space, administrative space, lab space and bed space for patients The Administrator will also serve as liaison with ECU Health to negotiate space needs within the medical center and will work with ECU Physicians, Brody School of Medicine and ECU Leadership in negotiating with outside agencies for contracts and space needs for outlying specialty clinics.
Additional clinics and practices can be assigned at the discretion of the President and/or Executive Director of ECU Health Physicians.
 Employment in this position provides eligibility to participate in the UNC Optional Retirement Program (ORP) which offers matching employer contributions and employee control of investment choices, along with eligibility to participate in various Voluntary Supplemental Retirement Plans (401k, 403b. 457).  This position is not eligible to participate in the NC Teachers’ and State Employees’ Retirement System (TSERS). Additionally, this position offers multiple voluntary options for Medical, Dental, Vision, and Life Insurance as well as various supplemental plans including Critical Illness, Flexible Spending Accounts, Cancer, and Disability.
Minimum Education/Experience
Minimum qualifications of an advanced degree (masters or higher) and no less than 7 years of management-level experience in the full range of administrative and financial functions of an academic departments or research center in a higher education, research, or health care setting. Candidates with 10 years of directly comparable experience may substitute for the required advanced degree in which case a bachelor’s degree and the requisite experience is mandatory.
License or Certification Required by Statute or Regulation
N/A
Preferred Experience, Skills, Training/Education
Special Instructions to Applicant
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. In addition to submitting a candidate profile online, please submit online the required applicant documents:
Curriculum Vitae
Letter of Interest
List of Three References (noting contact information)
Additional Instructions to Applicant
In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.
Job Open Date 02/02/2024
Open Until Filled Yes
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.
Initial Screening Begins 02/16/2024
Rank Level
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/68480
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Similar Positions