Clerical/Events Support Specialist

University of Utah, United States

Updated: 3 months ago
Location: Salt Lake City, UTAH
Job Type: PartTime

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Clerical/Events Support Specialist
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Announcement
Details


Open Date 02/07/2024
Requisition Number PRN14544N
Job Title Clerical/Events Support Specialist
Working Title Events Support Specialist
Job Grade B
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? Yes
Standard Hours per Week 19-29 hours/week
Full Time or Part Time? Part Time
Shift Variable
Work Schedule Summary
19-29 hours per week. Variable shifts, evenings, and weekends are required.
Work hours can be semi-flexible for school or other jobs. Many events take place during evenings and weekends.
Is this a work study job? No
VP Area President
Department 00340 - Red Butte Garden & Arboretum
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $13.50 - $15.00/hour depending on experience.
Close Date
Job Summary
Are you looking for a fun and rewarding job? Come join the Private Events Team and help beautiful events come to life in the stunning garden venues at Red Butte! Assist with the coordination of garden themed weddings, corporate parties, and other private events. Work with an exciting team of new and seasoned event staff gaining experience with event coordination, connecting with local businesses, and learning about the botanical exhibits. Grow as a leader, make new friends and find mentors all while working in an outdoor garden setting!
Red Butte offers the opportunity to work at a beautiful botanic garden and engage with plant-loving communities. Work hours can be semi-flexible to school or other jobs. Many events take place during evenings and weekends. Benefits include a UTA pass, free garden membership, discounts for RBG classes, discounts in the gift shop, and two tickets to the Summer Concert Series.
Red Butte Garden is accessible via several bus routes that stop in Research Park and at the University Medical Center, as well as the Trax Red line, followed by a short walk or on-demand university campus shuttle. The campus shuttle offers a direct line to Red Butte Garden via the Sunnyside Route. For more information see:
  • https://commuterservices.utah.edu/uta/
  • https://commuterservices.utah.edu/campus-shuttle/
  • https://www.redbuttegarden.org/directions/
Responsibilities
  • The set-up and take-down of event spaces such as: tables, chairs, signage, and venue materials per the event’s needs.
  • Opening and closing duties of the Garden’s buildings and facilities.
  • Greet and direct vendors and guests to the event. 
  • Ensure event space stays private during the Garden’s open hours. 
  • Communicate with catering staff, vendors, garden volunteers, and clients during event.
  • Light cleaning duties to maintain event space and venue materials.
  • Report post-event information to Event Manager.
  • Complete Garden’s Safety trainings.
Minimum Qualifications
One year customer service or related experience or equivalency (one year of education can be substituted for two years of related work experience); demonstrated human relations and effective communications skills; and basic computer skills required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Ideal applicants should be comfortable working in all types of weather conditions and will be asked to work mostly weekends and evenings. Applicants should have experience in customer service or event implementation, strong human relation and communication skills, a commitment to provide excellent customer service, and possess basic computer skills.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a High School Diploma, GED, or equivalency?
    • Yes
    • No
  • * How many months/years of customer service experience do you have?
    • No experience
    • Less than 6 months
    • More than 6 months but less than 1 year
    • More than 1 year but less than 3 years
    • More than 3 years
  • * Do you have previous work experience in a college/university environment?
    • Yes
    • No
  • * Are you a current University of Utah student?
    • Yes
    • No
  • * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
    • Basic
    • Intermediate
    • Advanced
  • * Do you have any other jobs with the University of Utah or University of Utah Hospitals and Clinics? If so, how many hours per week?

    (Open Ended Question)


    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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