Clerical/Events Support Specialist

University of Utah, United States

Updated: about 1 month ago
Location: Salt Lake City, UTAH
Job Type: PartTime

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Clerical/Events Support Specialist
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Please see Special Instructions for more details.
Variable work schedule Monday – Sunday This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.
Announcement
Details


Open Date 02/26/2024
Requisition Number PRN14581N
Job Title Clerical/Events Support Specialist
Working Title Events Support Specialist
Job Grade B
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 19
Full Time or Part Time? Part Time
Shift Variable
Work Schedule Summary
Variable work schedule Monday – Sunday This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.
Is this a work study job? No
VP Area Academic Affairs
Department 00096 - College of Law - Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 13.00 - 15.00
Close Date
Job Summary
The Special Events Support position works in a fast-paced environment that is a combination of venue set and strike, event technologist, and assisting with event program needs. Team members are responsible for working with the Event Coordinators to complete detailed event furniture set and strike; equipment set and strike; monitoring during events; and other duties as needed. The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, adaptable, self-motivated, and comfortable collaborating with a team.
Responsibilities
1. Performs a variety of tasks. Works independently, as well as in a group, exercising judgment and initiative under general supervision. A certain degree of creativity and latitude is expected.
2. Prepares the venue for events which includes set and strike of event equipment. Event equipment may include though is not limited to tables, chairs, linens, signage, and stanchions. Inspect all equipment for proper functioning before set and maintain orderly appearance in all storage areas.
3. May prepare rooms with audio-visual equipment for specific events and then ensure the security of equipment.
4. Exercise care in the set/strike of all venue and audio-visual equipment.
5. As needed, may assist in the Events Office or Service on Site Desks, and participate during events.
6. May perform clerical tasks such as answering phones, respond to emails, and data entry. May use department-specific computer software.
7. Demonstrate strong customer service skills and possess a positive attitude, adaptability, strong problem-solving skills, and have a desire to support faculty and student success.
8. Works to resolve any conflicts and differences through dialogue and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
9. This part-time position has some schedule flexibility to be able to work with the College of Law’s day-to-day availability.
Minimum Qualifications
One year customer service or related experience or equivalency (one year of education can be substituted for two years of related work experience); demonstrated human relations and effective communications skills; and basic computer skills required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Ability to work quickly and accurately. Familiarity of event services, planning, or building operations.
Special Instructions Summary
Variable work schedule Monday – Sunday This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a High School Diploma, GED, or equivalency?
    • Yes
    • No
  • * How many months/years of customer service experience do you have?
    • No experience
    • Less than 6 months
    • More than 6 months but less than 1 year
    • More than 1 year but less than 3 years
    • More than 3 years

    • Applicant Documents
    Required Documents
  • Resume
  • List of References
    • Optional Documents
  • Cover Letter
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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