Clerical Assistant

Title: Clerical Assistant
Employee Classification: Student Help Regular
Division Name: Academic Affairs
Department: Women, Gender, and Sexuality

Seeking an undergraduate student for part-time clerical work in the Women's, Gender, and Sexuality Studies Program (WGSS) office. This position is 10 hours/week.

Depending on the annual needs of the program the duties of the Undergraduate Assistant include:
- Maintain social media accounts for WGSS Program
- Update WGSS promotional materials and bulletin boards.
- Assist and attend WGSS events when necessary(photography, staffing tables, program promotion at events)
- Assist in the planning of WGSS outreach and fundraising events.
- Act as a liaison to student RSOs and assist in planning and advertising events as needed.
- Outreach to classrooms for WGSS program.
- Maintain current course offerings list.
- Write short articles for ISU News and social media.
- Draft and update weekly bulletin of events.
- Maintain organization of WGSS Resource Center and Library.

$14.00/hour

Social media skills, familiarity with design software to make promotional flyers, good writing and public speaking skills. Candidates should have some familiarity with the WGSS Program and our mission and role on campus.

10 hours/week

Fall 2024

Resume, Cover Letter & Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Jamie Anderson
[email protected]
309-438-2947

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383 . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311 .