Circulation & Collection Processing Specialist

Stanford Libraries is seeking a part-time Library Specialist 2 to join the Branner Earth Sciences Library.  The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant.  We seek a team member who is ready to share their skills and perspectives.

About Stanford Libraries: 

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries. 

About the Position:

The Library Specialist is a member of the Circulation Staff at Branner Earth Sciences Library. We seek a dependable, punctual, and communicative individual to support the operations of the library and provide high quality customer service to our users. The staff member will be relied on to open and close the library when scheduled, as well as to communicate library policies to users. Working under the supervision of the Operations Manager, the Library Specialist performs a variety of tasks including administering circulation procedures, monitoring the library email account, maintaining course reserves, and processing incoming materials as needed, under general supervision, exercising some initiative. 

Core Duties:

Circulation (40%)

·          Perform routine circulation functions such as charging, discharging, managing holds, and communicating how users can address library fines

·          Refer fine appeals to supervisor

·          Perform routine library privileges services according to established policies and procedures. Assist patrons with access problems, route problems to supervisor. 

·         Monitor library email account 

Materials Processing (45%)

·         Receive and prepare new acquisitions and items paged from auxiliary libraries; prepare return shipments

·         Process new books prior to shelving and notify requesting patrons of availability

·         Perform searches for missing items

·         Screen and evaluate circulated materials for a variety of treatment options (i.e. repair, bindery)

·         Under direction of the librarian, reviews and processes monographic and serial gifts and tracks materials sent to Acquisitions/Gift Department

Reference (4%)

·         Answer informational and ready reference questions in person and via email with clarity, accuracy and professionalism

·         Instruct users in the use of library catalog and other basic informational resources 

·         Assist users and perform basic troubleshooting for library technology such as photocopiers, printers, microfiche readers, etc.

Reserves (5%)

·         Create, maintain or delete records for Course Reserve collections

·         Process print and online Course Reserve materials 

Building duties (3%)

·         Monitor patron & visitor entry into library.

·         Opening and/or closing activities such as managing doors, lights and computers; 

·         May perform walk-throughs to monitor or clear the building of all patrons 

·         Investigate door alarms, report building or patron incidents to supervisors, Facilities and/or public safety as appropriate. 

Other (3%) 

·         May train, schedule or supervise student or hourly staff in routine service desk operations or routine collection maintenance activities. Assist supervisor in hiring or coaching hourly 

·         Other special projects and duties as assigned

Schedule:

·         Work is part-time, 75% FTE

·         Hours and schedule vary according to Stanford’s Academic Calendar and library’s operational need.

·         Expected work schedule for Fall, Winter, and Spring quarters is Sunday-Thursday (Sunday 12:45 PM – 6:15 PM, Monday – Thursday 8:45 AM – 3:30 PM)

·         Tentative work schedule for Summer and Intersessions is Monday-Friday (Monday-Thursday 8:45 AM – 3:30 PM, Friday 8:45 AM – 2:15 PM)

Minimum Knowledge, Skills and Abilities:

·         Experience with direct interaction with patrons

·         Demonstrated supervisory experience

·         Demonstrated computer literacy with word processing, spreadsheets and communication software such as email

·         Demonstrated interpersonal and organizational skills

·         Able to apply judgment in choosing procedures and evaluating alternatives

·         Demonstrated ability to perform detailed tasks accurately and efficiently

·         Possess strong communication skills in English

·         Demonstrated ability to be flexible and work well under pressure

·         Record of excellent attendance 

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS 

Education and Experience:

·         Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience. 

Knowledge, Skills and Abilities:

·         Experience with direct interaction with patrons

·         Demonstrated supervisory experience

·         Demonstrated computer literacy with word processing, spreadsheets and communication software such as email

·         Demonstrated interpersonal and organizational skills

·         Able to apply judgment in choosing procedures and evaluating alternatives

·         Demonstrated ability to perform detailed tasks accurately and efficiently

·         Possess strong communication skills in English

·         Demonstrated ability to be flexible and work well under pressure

·         Record of excellent attendance

Other Relevant Knowledge, Skills, and Abilities May Include:

·         Willingness to work with foreign language titles

·         Knowledge of basic principles of library practice; familiarity with and comfort using SearchWorks, FOLIO and other computer-assisted library function

·         Demonstrated ability to be flexible and work well under pressure

·         Record of excellent attendance and timeliness

·         Demonstrated ability to work smoothly and collaboratively in a team environment

Physical Requirements:

·         Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.

·         Ability to work in an environment that is dusty and or moldy

·         Ability to lift books that are up to 10 pounds

·         Ability to kneel and reach

·         Must be able to stand for many hours

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. 

Working Conditions:

Work Standards:

·         Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

·         Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

·         Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The expected pay range for this position is $25.48 to $32.69 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Why Stanford is for You: 

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

●      Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.

●      A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

●      A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.

●      Discovery and fun. Stroll through historic sculptures, trails, and museums.

●      Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.