Chaplaincy Manager

30-Apr-2024

Office of the Chaplain

88185BR

University Job Title

Chaplaincy Manager

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

300 College Street
New Haven, CT 06511

Position Focus:

Reporting to the University Chaplain and exercising a high level of discretion and independent judgment, the Chaplaincy Manager provides a high level of operations oversight for the Chaplain’s Office and manages all office activities, programs and support staff. 

More specifically, the Chaplaincy Manager hires, trains and supervises office support staff currently including two clerical and technical staff, student employees, and the Battell Chapel sexton.  Monitors payroll for clerical and technical staff and student workers, as well as the University Church at Yale (UCY) choir. Coordinates program and event planning for the department and serves as liaison for the University Chaplain and the Chaplain’s Office in contacts with university and non-university personnel.

Serves as the building operations manager with facilities responsibility for department spaces including Battell Chapel, Chaplain’s Office, Hindu Prayer Room, Muslim Prayer Room, Breathing Space, Buddhist Shrine, Dwight Chapel, the Chaplain’s residence, as well as future space in Connecticut Hall.  Oversee scheduling of and analyze use of Battell Chapel.  Contribute to policies regarding the use of the Chapel.  Is on call and expected to respond to alarms and other issues regarding Chaplain’s Office spaces.

Develops and implements procedures and systems to enhance office productivity. Ensures activities are carried out in accordance with University and departmental policies. Participates in the planning for and coordination of maintenance and renovations projects. Monitors facilities to identify routine and emergency maintenance needs and to ensure corrective action is taken.  Responds to complaints relating to facilities issues. Oversees the logistical facets of events, purchasing supplies and associated items and ensuring the smooth functioning of event in the set-up, presentation and conclusion.  Coordinates interaction between building staff and outside vendors.

Serves as key liaison with the division business office.  Assists in monitoring the department budget, reviewing and approving all expenditures, payroll and other financial transactions; analyzing and recommending solutions to accounting issues; and making recommendations for changes, as needed, during the annual budget process.  Monitors income and approves expenditures. Contributes to communication efforts including projects such as compiling information for and preparing Chaplain's annual report and supervising the production of the Sunday bulletin for the University Church at Yale. Interacts with student and external groups in the organization of events and community outreach opportunities.

Dept/Section URL

https://www.chaplain.yale.edu

Essential Duties

1. Provide day-to-day operations oversight for the department. Hire, train and supervise support staff and student employees. Identify priorities, distribute and monitor work, and ensure adherence to deadlines and relevant procedures and policies. Approve time off and schedules. 2. Oversee use and operation of campus buildings and other spaces assigned to or used by the department.  Monitor facilities for regular upkeep of spaces, identifying routine and emergency maintenance needs, helping to resolve issues and coordinating with relevant university departments and internal/external service providers to ensure corrective action is taken.  Review and approve contractor invoices for payment. Participate in the planning for and coordination of renovation projects. 3. Provide wide-ranging logistics and programming support for the array of programs and activities sponsored by the department including supply purchasing, vendors and service provider agreements and contracts, communication, and transportation. Ensure the smooth functioning of events in the set-up, presentation and conclusion.  Coordinate interaction between building staff and outside vendors.  Act as coordinator and problem solver for all special programs. 4. Assist in developing and overseeing department budget.  Approve/monitor all expenditures, payroll and other financial transactions.  Manage all income and approve expenditures for events.  Approve invoices for payment.  Analyze and recommend solutions to accounting issues. 5. Help support communications efforts including drafting correspondence, reports, and other materials. 6. Interface with student and external groups in the organization of events and community outreach opportunities.

Required Education and Experience

Bachelor’s degree and minimum of four years of related experience, including demonstrated leadership, project management and/or supervisory experience; or equivalent combination of education and related experience.

Required Skill/Ability 1:

Administrative and organizational abilities; office management and supervisory skills.

Required Skill/Ability 2:

Attention to detail and ability to prioritize and manage multiple tasks simultaneously; demonstrated ability to use sound, independent judgement, and work as a team player.

Required Skill/Ability 3:

Advanced proficiency with Microsoft Office tools such as Word and Excel. Ability to be comfortable learning new technologies.

Required Skill/Ability 4:

Professionalism, maturity, and an ability to work with sensitive issues and maintain strict confidentiality.

Required Skill/Ability 5:

Ability to commit to an inclusive workplace. Ability to engage with diverse audiences (religion, age, gender, nationality, race/ethnicity, sexual orientation, etc.).

Preferred Education, Experience and Skills:

Demonstrated experience in managing relationships and influencing outcomes.  Demonstrated creativity and effectiveness in a complex organization.  Familiarity with Workday.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus