Center Programs Coordinator

10-May-2024

Wu Tsai Institute

88284BR

University Job Title

Coordinator 4

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Research/Support

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Medical School Campus

Worksite Address

100 College Street
New Haven, CT 06506

Position Focus:

The Wu Tsai Institute at Yale University is a university-wide initiative that seeks to understand human cognition— how we perceive, think, remember, and decide — by integrating psychology, biology, data science, and other disciplines. The Institute is based at 100 College Street and contains three research centers and associated core facilities. This new role coordinates all aspects of the Center for Neurodevelopment and Plasticity, including programs, events, and operations. The coordinator works alongside and under the supervision of the Center Director with wide latitude for independent judgment.

Major responsibilities include programs and events (scientific convenings, user group trainings, collaboration workshops, external speakers and related activities): Identify strategy and goals, design the activities in support of those objectives, handle budgets and financial transactions, support logistics and guest travel, publicize and run activities, examine outcomes of events, provide written and visual summaries. Develop, manage, and share center processes. Liaising with Institute colleagues and building resources as appropriate.

Operations (spaces, cores, budgets, people): Coordinate Center spaces across phases of design, build, renovation, and operations. Ensure smooth operations of the core facilities, NeuroLux Imaging and Plexus Sandbox. Manage logistics to acquire and install sophisticated equipment. Working with finance colleagues, coordinate budget planning, adherence, and review. Assist in the recruitment and onboarding of researchers and center staff.

Research development: assemble multi-investigator grant submissions, coordinate multi-investigator research groups, prepare proposals and reports for philanthropy, advance industry partnerships.

Communications: Coordinate, convene, and report out to stakeholders intra-institutionally and to partners outside the institution. Prepare reports on center activities for dissemination to diverse partners including academia, technology, business, and philanthropy. In consultation with the Institute and University communications partners, maintain digital presence across platforms and websites and align efforts with other institutional activities. Manage communication channels with center members.

Serve as a liaison between the center and the Wu Tsai Institute, ensuring strategic alignment and resource allocation by working with Institute leadership, as well as with individuals and teams in communications, operations, and events.

Essential Duties

1. Assumes primary responsibility for a program, service, activity, operation or function in an assigned area. Develops objectives, practice and procedure and identifies resources to ensure accomplishment of operational goals. 2. Coordinates day-to-day operations in order to achieve designated goals. Ensures effective management and leads the development and implementation of best practices. 3. Designs and implements quality control metrics to identify areas of risk. Analyzes, recommends, and implements strategic solutions to minimize risk. 4. Develops a variety of complex report and other written materials. 5. Provides guidance to and collaboration with internal and external partners as necessary. 6. Develops, oversees and monitors budgets. 7. Develops and maintains specialized training. 8. Performs other duties as assigned.

Required Education and Experience

Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Ability to integrate into a fast-paced, collaborative environment. Ability to prioritize and meet multiple deadlines and resolve complex issues using good judgment.

Required Skill/Ability 2:

Proven experience of being dynamic and adapting to the changing needs of a growing organization. Proven ability to understand and implement non-routine instructions and general policy statements.

Required Skill/Ability 3:

Proficiency with office applications (e.g. Word, Excel, PowerPoint), calendaring software (e.g. Outlook), cloud-based file sharing (e.g. Box, Dropbox, Google Drive), and online platforms (social media, databases, etc.). Ability to adopt new applications for managing specific workflows, some specific to Yale systems.

Required Skill/Ability 4:

Well-developed written and verbal communication skills. Ability to prepare and format reports and/or presentation material. Ability to be an effective communicator with internal and external stakeholders.

Required Skill/Ability 5:

Able to work with people of different backgrounds in culturally aware and responsive ways. 

Preferred Education, Experience and Skills:

Past coordinator or administrative role in an academic or biomedical sciences laboratory environment. Advanced training in management or operations.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus