CCE of Warren County Finance Coordinator – Warrensburg, NY

The Finance Coordinator performs finance and accounting functions for a small, non-profit, subordinate governmental agency, Cornell Cooperative Extension of Warren County. Key functions include maintaining general ledgers, reviewing financial statements, preparing reports, and working with management to make decisions about budgets. This position provides support to staff for our financial system, Acumatica.

    

Application Instructions

In the My Information section be sure to enter your full name, address, email, and phone number(s).  

Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher).  To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments.  If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail [email protected] .

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance.  

All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/

Apply By

All applications must be received on-line by 11:59 pm on May 3, 2024. Position closing dates may change based on Association needs.

Required Qualifications

• Associate’s degree in finance, accounting or related field.  A high school diploma/GED plus one-year transferrable experience may substitute for an Associate’s degree. 

• Experience relevant to the role of the position.

• Ability to meet occasional travel requirements associated with this position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.

• Ability to help ensure a diverse, equitable, and inclusive environment.

• Ability to work occasional evenings and/or weekends.

• Finance and Accounting Skills: Strong accounting/financial skills required. Ability to prepare and maintain accurate financial and budget files and other records, including those needed for audits.

• Technology Skills: Microsoft Office Suite, especially MS Excel.  Commitment to learn Cornell-specific accounting software (currently Acumatica).

• Ability to communicate effectively, prioritize workload, meet deadlines, and manage responsibilities.

• Work Environment: In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment.

Position Responsibilities & Essential Functions

Administrative Responsibilities:

Direction – 15%

• Assist the supervisor plan for overall financial functions of the Association.

• Assist in developing financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the Greater Capital Shared Business Network (GC-SBN) Lead Finance Manager for high-level guidance and recommendations.

• Attend Boards of Directors and Finance Committees meetings as part of the finance and budget planning processes as requested.

• Assist with planning staffing needs as requested.

• Work with leadership and program staff to prepare budget requests and budget modification requests, including the preparation of comprehensive annual budget submittal to appropriate staff and Boards of Directors.

• Develop grants/contracts in partnership with the supervisor and other staff as needed.

Management – 15%

• Assist the supervisor to manage finance functions for the Association.

• Monitor budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.

• Monitor state and federal appropriations received through Cornell University.

• Provide assistance to staff for all finance matters, in the preparation of budgets and grant proposals and ensure accountability records are maintained for grants and other designated funding sources.

• Responsible for management of accounting computer operations including: cash receipts entries, bank deposits and withdrawals, accounts receivable invoices; vouchers for cash disbursements and accounts payable entry; reimbursement claim vouchers for grants; cash handing and recording procedures; fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.

• Ensure payments, petty cash and other financial transactions are processed accurately and timely.

• Ensure periodic physical inventories of the Association fixed assets are complete.

• Monitor grant/contract expenditures and revenues, ensuring adherence to various internal and external regulations. 

• Serve as a backup Workday pay representative for CCE of Warren County; review time card records to verify non-exempt staff are entering time on a daily basis; and ensure timecards are approved by staff and supervisors by established deadlines.

Coordination/Operation – 65%

• Perform tasks to support financial functions as assigned.

• Perform accounting functions according to Association policy (FORM codes) including, but not limited to: A/P vouchering/entry into accounting software; A/P check payments – process checks after proper authorization and verification with appropriate staff; A/R invoice creation/entry into accounting software; A/R cash receipts entry; post sub-ledger batches to general ledger; maintain daily cash receipts entry; maintain petty cash, including monthly reconciliation summarizing departmental breakdown, prepare disbursement voucher; reconcile monthly bank statements for all Association accounts; Maintain subsidiary journal for Fixed Assets based on physical inventories

• Perform and monitor biweekly and semimonthly payroll cost allocations.

• Coordinate the Association vehicle fleet, postage and printing reports for Executive Director.

• Effectively maintain existing professional relationships with banks, vendors, funders, auditors, businesses, and other organizations. 

• Maintain local staff accrual records for vacation, sick, and personal leave and provide regular reports to all staff and Executive Director. 

• Provide support to leadership and staff for the financial system (Acumatica) modules (expense tracking, purchasing, etc.).

• Determine disability and indirect costs as required for grant budget development as requested.

• Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations.

• Prepare financial statements and reports including monthly, quarterly, year-end closing, and annual financial statements/reports.

• Ensure timely payment of the Cornell monthly operating statement by processing the invoice for payments.

• Maintain a strong connection to, and be an active participant with, the GC-SBN Finance Lead to meet SBN obligations.

• Ensure confidentially of all financial, personnel and payroll records at all times.

Professional Improvement – 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.

• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

• Aware of, and adheres to, established Cornell Cooperative Extension Association of Warren County policies, procedures and Cornell Cooperative Extension Skills for Success.

• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Position Details

This is a part-time (.70 FTE, or 26.25 hours/week), nonexempt position. Compensation paid at the rate of $24.00 per hour. Excellent benefits, based on eligibility, including:

• Paid Vacation, Sick, and Personal leave

• Paid Holidays

• NYS Health Insurance Program (including free Dental Insurance)

• NYS Retirement (NYSERS)

• Long-Term Disability Insurance

• Total Care Employee Assistance Program (EAP)

• Tax Deferred Annuity Plan

• Flexible Spending Accounts

• Group Universal Life Insurance

• Personal Accidental Insurance

• Legal Plan Insurance

• Long Term Care Insurance

• Auto and Homeowner’s Insurance

• Pet Insurance

• New York’s College Savings Program

• ClearPoint Credit Counseling Solutions

No relocation or VISA Sponsorship available.

For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail [email protected] or phone (518) 765-3503.

https://warren.cce.cornell.edu/

  

Job Title:

Association Finance Coordinator

Level:

005

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jim McNaughton

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.