Cancer Center Research Administration Program Assistant (Open Rank)

Job Summary:

We are seeking a program assistant to help with the day-to-day coordination and administration of Cancer Center’s intramural and limited extramural research funding programs.

Key Responsibilities:

• Provide direct administrative support to the Intramural Funding Program Manager and Assistant Director for Research Administration
• Disseminate regular internal communications and funding opportunities through the center listserv system
• Support the Program Manager in running internal and limited extramural funding processes
• Develop grant intake forms and track grant submissions using SmartSheet or other grant management programs
• Facilitate membership of the Scientific Review Committee
• Assist with engaging and communicating with Scientific Review Committee members and monitoring the submission of reviews
• Schedule meetings and review committee sessions by identifying dates/times compatible across multiple calendars
• Prepare and distribute award letters to grant recipients
• Coordinate with financial administrators to set up award speed types
• Enter award information into reporting system
• Communicate requests for scientific progress updates from awardees and monitor their timely submission

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

  Why Join Us:

The University of Colorado Cancer Center stands at the forefront of cancer research and patient care in Colorado. As the state's only National Cancer Institute (NCI) designated Comprehensive Cancer Center, we hold a prestigious distinction that acknowledges our exceptional contributions to the fields of research, clinical trials, prevention, and cancer control. Our guiding vision is clear: "prevent and conquer cancer. Together." At the heart of our mission is the work to “unite our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care, and education.”

Our more than 300 members, made up of renowned physicians and researchers, conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Crucial to this work is the nearly 300 staff members who help expand the reach of the CU Cancer Center. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive cancers who have struggled to find treatment options elsewhere. 

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

DIVERSITY, EQUITY, INCULSION AND ACCESS

At the University of Colorado Cancer Center (CU Cancer Center), we deem diversity in thought, perspective, lived experiences, and backgrounds to be essential for understanding and providing world-class health and cancer care to our diverse patient populations. We are, therefore, committed to the intentional development of a diverse, equitable, inclusive, and respectful academic community and workplace. We actively encourage individuals of all races, religions, national origins, genders, gender expressions, sexual orientations, ages, as well as veterans and individuals with disabilities to apply for positions at the CU Cancer Center. 

If you are an applicant with a disability, the University will provide reasonable accommodations throughout the employment application process. Please contact the Human Resources ADA Coordinator at [email protected] to request an accommodation in accordance with the Americans with Disability Act.

Qualifications:

Minimum Qualifications:

Program Assistant I

• Four years of experience in occupational field related to the work assigned to the position.

Program Assistant II

• Five years of experience in occupational field related to the work assigned to the position.

Applicants must meet minimum qualifications at the time of hire.

Substitution: Appropriate education will substitute for the required experience on a year-for-year basis for both levels.

Preferred Qualifications:

• Professional and progressively responsible administrative experience
• Experience coordinating schedules, meetings, and events
• Experience working in an academic and/or medical environment
• Experience with Smartsheets™ or REDCAP™

Knowledge, Skills and Abilities:

• Exceptional customer service and relationship management skills
• Ability to navigate priorities and competing deadlines
• Excellent written and oral communication skills
• Strong problem-solving skills
• Ability to work independently on assigned projects with minimal supervision
• Experience coordinating schedules, meetings and events
• Ability to maintain confidentiality and handle sensitive information
• Experience with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint 

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Nikki Chandler, [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by March 11, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as

Program Assistant I – $50,822-$63,019

Program Assistant II – $56,031-$69,478

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is eligible for overtime.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement: