CALS Unit Pre-Award Administrator

University of Vermont, United States

Updated: 7 days ago
Location: Burlington, VERMONT
Deadline: ;

Position Details
Position Details


Advertising/Posting Title CALS Unit Pre-Award Administrator
Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.
Posting Summary
This position is eligible for 100% remote work.
Conduct pre-award sponsored research activities required for the submission, and acceptance of sponsored activities in assigned departments. Provide assistance to principal investigators (PIs) for tasks related to submission of sponsored proposals and award administration. Partner with SPA’s Research Administrators (RAs) to interpret sponsor regulations and University policies for PIs and serve as primary information resource for college research administration procedures. Partner with RAs to deliver and lead training initiatives. Participate in on-boarding PIs with respect to their roles and responsibilities in managing sponsored projects.
Proposal Development and Submission
  • Create accounts, maintain, and learn appropriate electronic research administration (ERA) systems within UVM and sponsor sites as appropriate for proposal submission and award administration.
  • Track and communicate proposal plans, deadlines, and requests for proposals, as needed; partner with PIs to interpret guidelines or resolve issues.
  • Identify and obtain from the sponsoring agency specified guidelines, for example: target amounts, start date and performance period, and budgetary specifications.
  • Analyze data to provide in proposals, such as bio sketches, effort commitment and assemble as needed.
  • Review routine and complex proposals to ensure submission package policies, procedures and compliance are met; if University terms are not met refer to appropriate RA.
  • Serve as liaison related to proposals and submittal processes; ensure internal review process has been completed.
  • Maintain up-to-date database and documentation of proposal correspondence and all relevant documents.
  • Ensure timely submission of proposals.


Award Administration and Acceptance
  • Assist with submission of post-proposal materials such as just-in-time (JIT) and revision of budgets and/or scopes of work, any requirement of the sponsor for potential funding.
  • Maintain ongoing communications regarding grant/contract administration with the PI, unit administrators, and college administration.
  • Work with department leadership and/or PI to allocate academic year or summer effort to an award.
  • With acceptance of potential award, assist College administration in assessing the financial risk associated with need for an advance account.
  • Collaborate with principal investigators and RA to draft and submit communications to sponsors.
  • Complete data collection form in collaboration with PI and cross-campus colleagues.
  • Communicate and resolve any outstanding issues in collaboration with the PI and/or cross-campus departments.
  • Review sponsor regulations as outlined in award documents and coordinate with PIs to ensure compliance with sponsor specific terms and conditions.
Minimum Qualifications (or equivalent combination of education and experience)
Education and work experience:
Bachelor’s Degree
Relevant Work Experience 2-4 years
Competencies:
Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.
Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.
Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.
Ability to manage significant volume of transactions.
Desirable Qualifications
Thorough knowledge in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera. (if applicable)
3 years demonstrated experience in research contract and grant management.
Certified Research Administration (CRA) designation
Anticipated Pay Range
Other Information
Special Conditions Bargaining unit position, A probationary period may be required, This position is eligible for full-time telework in accordance with the university telecommuting policy, Background Check required for this position
FLSA Exempt
Union Position Yes, UVMSU ($20 minimum hourly rate)

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.


Job Open Date 03/20/2024
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled No

Position Information


Position Title Administrative Professional
Posting Number S4966PO
Department Sponsored Project Admin/30612
Position Number 00025273
Employee FTE 1.00
Employee Term 12

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