Buyer

10-Jun-2024

Procurement - Purchasing

88979BR

University Job Title

Buyer

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Accounting/ Financial, Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

150 Munson Street
New Haven, CT 06511

Position Focus:

The Buyer is responsible for indirect buying and securing cost savings for Yale departments through negotiation, competitive bidding and new vendor sources. Supports sourcing effort by participating in commodity teams of departmental representatives. Focuses on reducing the total cost of ownership for goods and services. Review, sign and approve agreements and or purchase orders within designated approval limits. Ensure that Yale’s terms and conditions are met in all contracts/agreements. Coordinates with suppliers and business partners to resolve any issues with supplier orders and invoicing.

Essential Duties

1. With guidance, implements and executes formal strategic sourcing processes in support of department specific needs for supplies and services. 2. Utilizes a variety of e-procurement tools. 3. With support and guidance, researches and develops new sources of supply to satisfy departmental requirements. 4. Utilizes a structured problem-solving approach, developing alternatives and recommending solutions. 5. Performs initial review of contract terms and conditions. 6. Supported by other staff members, analyzes and segments spend to determine priorities, savings opportunities and build a demand profile for sourcing. 7. Tracks cost savings and prepares metrics. 8. Builds and maintains strong working relationships with internal University customers. 9. Works with preferred suppliers and maintains supplier quality and performance 10. Is knowledgeable of relevant industry trends and market conditions. 11. Works collaboratively with others to identify key business drivers, beyond price, which contribute to the total cost of ownership. 12. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in Accounting, Business or Finance and three years of purchasing/Buyer experience or equivalent combination of education and experience. Experience with federal contracts and grants and strategic sourcing of commodities and services.

Required Skill/Ability 1:

Understanding of procure-to-pay process and procurement-related policies, procedures, processes and risks, and ability to apply that understanding to daily work. Proficiency in creating and manipulating basic spreadsheets and creating Word documents. Good interpersonal and organization skills with strong attention to detail.

Required Skill/Ability 2:

Ability to work in diverse, cross-functional teams with limited guidance. Actively solicits differing opinions to ensure understanding of complex issues and acts in a manner that builds and maintains trust. Solid judgment with ability to learn quickly and adapt to changing circumstances. Demonstrated ability to work independently to meet deadlines.

Required Skill/Ability 3:

Proficiency in Microsoft Excel, Word, etc. Working knowledge of workday or ERP systems. Working knowledge and Salesforce is a plus.

Required Skill/Ability 4:

Ability to research supplier set up requests, by first reviewing existing supplier base to see if there is a viable match for the requested service/goods. If not, researching new potential supplier for financial viability, reviewing proposed terms and conditions, checking references, etc.

Preferred Education, Experience and Skills:

Procurement experience.  Working knowledge of Workday or similar ERP system.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus